Explanation
BACKGROUND: There is a need to acquire for the Division of Police, the VideoRay Remotely Operated Underwater Vehicle and related accessories. The Pro 3XE underwater remotely operated vehicle with the manipulator arm will be used by the Division of Police's Search and Rescue team for underwater searches and recovery. VideoRay LLC is the only manufacturer that makes a unit that weighs less than 11 pounds in air, draws less than 300 watts, and therefore can be operated outdoors from a car/marine battery or very small generator and can enter an opening as small as 15 inches around. Other alternate Remote Operated Vehicles do not give the portability, sensor capability, usability, affordability and warranty as the VideoRay Pro series does.
This project is being administered by the Franklin County Office of Homeland Security & Justice Programs under the FY 2009 Urban Area Security Initiative (UASI). The total expenditure of $29,685.00 will be paid by Franklin County through the Urban Area Homeland Security Grant.
Bid Information: VideoRay LLC is the only manufacturer that makes this unit; therefore this purchase will be made in accordance with sole source procurement.
EMERGENCY DESIGNATION: Emergency legislation is necessary to meet federal grant deadlines and permit sub-grantee award processing.
FISCAL IMPACT: There is no fiscal impact for the General Fund. The Intergovernmental Agreement permits the City of Columbus and Franklin County to complete the sub-grant processing prior to the expenditure of project funds.
CONTRACT COMPLIANCE: #233063180 expires 5/25/2012
Title
To authorize and direct the Director of Finance and Management to execute those documents necessary for the purchase of the Remotely Operated Underwater Vehicle from VideoRay LLC for the Division of Police utilizing the Homeland Security Grant in accordance with provisions of sole source procurement; and to declare an emergency. ($0)
Body
WHEREAS, representatives of the City of Columbus and Franklin County entered into an Intergovernmental Agreement to provide for the administration of the State Homeland Security Program (SHSP) and Urban Area Security Initiative (UASI) federal funding available to the City of Columbus through Sub-grantee awards; and
WHEREAS, federal grant deadlines and the need to expedite sub-grantee processing require that this agreement be completed at the earliest possible time so this ordinance is being submitted as an emergency measure; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07 (e) (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to execute those documents necessary for the acquisition of the remotely operated underwater vehicle for the Division of Police to meet federal grant deadlines and permit sub-grantee award processing and for the preservation of the public peace, health, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to execute those documents necessary for the acquisition of the VideoRay Remotely Operated Underwater Vehicle and related accessories from VideoRay LLC, utilizing the Homeland Security Grant.
SECTION 2. That said agreement shall be awarded in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Code, 1959.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.