Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes pothole patching trucks throughout the City of Columbus. This equipment will replace units that are beyond their useful service life and provide for more reliable equipment to carry out services provided by the Division. These purchases are consistent with the division's replacement program. The Division of Fleet Management is in agreement with the need to replace the units.
The Purchasing Office opened formal bids May 2nd, 2013 for the purchase of two (2) pothole-patcher trucks for the Division of Planning & Operations. Three complete bids were received. All bidders bid on the same H.D. Industries Pro Patch Unit, TCM 500-120-DHE.
Company Total Cost Status
FYDA Freightliner $290,142.00 Majority
(Columbus, OH)
Columbus Peterbilt $310,072.00 Majority
(Columbus, OH)
Rush Truck Centers of Ohio $297,378.00 Majority
(Columbus, OH)
The bids were reviewed based on meeting specifications and overall cost proposals.
Department of Public Service recommends an award be made to FYDA Freightliner (FID No. 31-0789102) as the lowest, responsive and responsible and best bidder.
The cost for this expenditure is $290,142.00.
3. FISCAL IMPACT
Funds for this expenditure are budgeted in the 2013 C.I.B within the Streets and Highways Bonds Fund, no. 704.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure equipment is received as soon as possible so that it can replace units that are beyond their useful life.
Title
To authorize the Director of Finance and Management to establish purchase orders for the purchase of two (2) pothole-patching trucks with FYDA Freightliner; to authorize the expenditure of $290,142.00 from the Street and Highway Bond Fund; and to declare an emergency. ($290,142.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for street and traffic maintenance throughout the City, and
WHEREAS, the Division of Planning and Operations is in need of equipment to carryout services to the citizens of Columbus, and
WHEREAS, this purchase has been approved by the Fleet Management Division, and
WHEREAS, funds are available in the Street and Highway Bond Fund for this expense, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations to ensure this equipment is received as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish separate purchase orders in accordance with the specifications on file in the Purchasing Office for the following equipment:
FYDA Freightliner Columbus
1250 Walcutt Rd.
Columbus, OH 43228
Two (2) Diesel Powered Pothole-Patching Trucks
Amount: $290,182.00
SECTION 2. That the sum of $290,142.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount.
704 / 530020-100000 / Street Equipment (Carryover) / 06-6651 / 591246 / $290,142.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.