Explanation
Background: This ordinance authorizes the Director of Public Utilities to enter into an agreement with Woolpert, Inc. for Digital Ortho-imagery and LiDAR services in accordance to the State of Ohio contract, CSP# 021328. The contract amount being authorized by this ordinance is $490,566.00.
The State of Ohio contract, CSP# 021328, was formally bid through and awarded by the State of Ohio, through the Department of Administrative Services for the Ohio Office of Information Technology. This contract was bid specifically to be a cooperative contract for use by other government agencies in accordance with Chapter 1545 of the Ohio Revised Code (ORC). Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts. Given the proposed timeframe and complexity of the project, it is in the City's best interest to take advantage of the State of Ohio contract to secure these services.
The Ohio Geographically Referenced Information Program (OGRIP) continues to sponsor programs to better support the users of geospatial data within Ohio. The Ohio Statewide Imagery Program (OSIP) is a program that accomplishes this goal. As a governmental subdivision of the State of Ohio, the City of Columbus can be party to the State of Ohio contract, CSP# 021328.
The intent of this project is to acquire new service area wide color ortho-imagery data to update the GIS database. The existing color ortho-imagery data is out of date, creating a high demand for current data. This project will support stormwater and watershed management. It will provide higher accuracy in calculating impervious area for the stormwater utility billing system. Additionally, the imagery will support the efficient use of technology to support ongoing operational needs within the entire Department of Public Utilities.
This contract will be in effect from December 1, 2024 up to and including November 30, 2025. This contract will not automatically renew. Renewal of this contract is subject to mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor.
Principal Parties:
Woolpert, Inc.
1 Easton Oval, Suite 400
Columbus, Ohio 43219
Brian Stevens, (614) 476-6000
Contract Compliance Number: 001040
Contract Compliance Expiration Date: 04/17/2025
Fiscal Impact: $490,566.00 is budgeted and available from within the Public Utilities Operating Funds to meet the financial obligations of this contract.
Title
To authorize the Director of Public Utilities to enter into an agreement with Woolpert, Inc. Digital Ortho-imagery and LiDAR services; and to authorize the expenditure of $490,566.00 split between the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds. ($490,566.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into contract with Woolpert, Inc. for Digital Ortho-imagery and LiDAR services; and
WHEREAS, the State of Ohio, Department of Administrative Services solicited formal bids for Digital Ortho-imagery Services and an award was made to Woolpert, Inc.; and
WHEREAS, this contract was bid specifically to be a cooperative contract for use by other government agencies in accordance with Ohio Revised Code §125.04; and
WHEREAS, Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts; and
WHEREAS, it is necessary to authorize the expenditure of $490,566.00 from the Public Utilities Operating Fund, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities in that it is necessary to authorize the Director to enter into an agreement with Woolpert, Inc. for Digital Ortho-imagery and LiDAR services; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into an agreement with Woolpert, Inc. for Digital Ortho-imagery and LiDAR services.
SECTION 2. That Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $490,566.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from Public Utilities in object class 03 Services, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachments to this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.