Explanation
BACKGROUND: For the option to establish eight (8) UTC contracts for Emergency Repair Contractors for Low-Income Residents for the Department of Development, Housing Division. The term of the proposed option contracts would be two (2) years, expiring March 30, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 4, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002245. 65 bids were solicited: (MBE-1, FBE-1, MAJ-63). 18 bids received: (MAJ-18). The solicitation consists of 4 types of work to be performed - Stairway/Platform Lifts, Plumbing, HVAC, and Electrical, with multiple awards in groups that historically have greater demand. Award is being recommended to the low bidders in all groups except Plumbing. Two vendors that submitted lower per hour bids are not being recommended due to not submitting valid City licenses necessary for permits, or not having proper excavation equipment necessary to perform gas, water and sewer line replacement. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Stairway/Platform Lifts - Stairway Chairlift, Inc., MAJ, CC#31-1674969, expires 3/2/07, $1.00
Plumbing -All About Drains, MAJ, CC#279-48-2908, expires 5/21/07, $1.00
-ABC Gas Repair, MAJ, CC#31-0947284, expires 3/4/08, $1.00
Plumbing & HVAC -Absolute Air, MAJ, CC#31-1427312, expires 12/20/08, $1.00
HVAC -Ohio Mechanical, MAJ, CC#31-167-6592, expires 2/8/09, $1.00
-Holt Mechanical, MAJ, CC#31-1563918, expires 2/8/09, $1.00
Electrical -Union Electric & Communications, MAJ, CC#31-1708186, expires 11/29/08, $1.00
-Ready Wire Electrical Contractors, MAJ, 52-2441243, expires 9/24/07, $1.00
Total Estimated Annual Expenditure: $400,000.00.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contract Fund. The Department of Development, Housing Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Department Director to enter into eight (8) contracts for the option to obtain Emergency Repair Contractors for Low Income Residents with Stairway Chairlift, Inc., All About Drains, ABC Gas Repair, Absolute Air, Ohio Mechanical, Holt Mechanical, Union Electric & Communications, and Ready Wire Electrical Contractors, to authorize the expenditure of $8.00 to establish the contracts from the Universal Term Contract Fund, and to declare an emergency. ($8.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 4, 2007 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Emergency Repair Contractors for Low Income Residents, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into eight (8) contracts for the option to purchase Emergency Repair Contractors for Low Income Residents, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Emergency Repair Contractors for Low Income Residents in accordance with Solicitation No. SA002245 as follows:
Stairway/Platform Lifts Only, Stairway Chairlift, Inc., $1.00
Plumbing Only, All About Drains, $1.00
Plumbing Only, ABC Gas Repair, $1.00
Plumbing & HVAC Only, Absolute Air, $1.00
HVAC Only, Ohio Mechanical, $1.00
HVAC Only, Holt Mechanical, $1.00
Electrical Only, Union Electric & Communications, $1.00
Electrical Only, Ready Wire Electrical Contractors, $1.00
SECTION 2. That the expenditure of $8.00 is hereby authorized from Universal Term Contract Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.