Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Mid-Ohio Air Conditioning Corporation for the replacement of chilled water coils in the west side air handler at the Jerry Hammond Center, 1111 East Broad Street. The contract was formally bid in January 2009 (SA003169). The contract term is April 1, 2011 through March 31, 2012 ,with four one-year renewal options. The contract encompasses all buildings under the purview of the Finance and Management Department. The contract will be used to complete the replacement of the chilled water coils in the west side air handler at the Jerry Hammond Center, 1111 East Broad Street.
The work is to include, but is not limited to, disconnection of the insulation and piping to the coils, proper removal and disposal of coils, installation of three water coils, and re-attached piping and re-insulate coils.
Emergency action is requested to ensure the replacement of chilled water coils in the west side air handler at the Jerry Hammond Center, 1111 East Broad Street, do not fail thereby causing operational disruption for the building's tenants.
Mid-Ohio Air Conditioning Corporation Contract Compliance No. 31-0732219, expiration date March 18, 2012.
Fiscal Impact: The cost of this contract is $20,750.00. Funding for this modification is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Mid-Ohio Air Conditioning Corporation for the replacement of chilled water coils in the west side air handler at the Jerry Hammond Center, 1111 East Broad Street; to authorize the expenditure of $20,750.00 from the Construction Managment Capital Improvement Fund; and to declare an emergency. ($20,750.00)
Body
WHEREAS, the Facilities Management Division formally bid a contract with Mid-Ohio Air Conditioning Corporation through SA003169; and
WHEREAS, it is necessary to modify said contract for the replacement of chilled water coils in the west side air handler at the Jerry Hammond Center, 1111 East Broad Street; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Mid-Ohio Air Conditioning Corporation for the replacement of chilled water coils in the west side air handler at 1111 East Broad Street. This is to ensure that the water coils do not fail, thereby causing operational disruption for the building's tenants. This replacement therefore protects the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Facilities Management Division with Mid-Ohio Air Conditioning Corporation for replacement of chilled water coils in the west side air handler at the Jerry Hammond Center, 1111 East Broad Street.
SECTION 2. That the expenditure of $20,750.00 or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 45-27
Fund: 733
Project: 570030-100120
OCA: 733120
Object Level 01: 06
Object Level 03: 6620
Amount: $20,750.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.