Explanation
BACKGROUND: This ordinance authorizes the option to purchase Organic Based Performance Enhancer (Beet Juice) for the Department of Public Service, Division of Planning and Operation, and other city agencies. The term of the proposed option contract will be through April 30, 2013 in accordance with formal bid SA004526. The Purchasing Office opened formal bids on September 13, 2012. The Organic Based Performance Enhancer (Beet Juice) will be used for snow and ice control and removal during the cold weather.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004526). Fourteen (14) bids were solicited (MAJ:10, M1A: 3, F1:1) Three bids were received (MAJ: 3).
The low bidder did not submit a complete bid and was deemed non responsive and is not recommended for award.
The Purchasing Office is recommending award of one contract to the lowest responsive, responsible and best bidder:
King Tuesley Enterprises dba Road Solutions, Inc., CC#351991979, exp. 10/9/2014
Total Estimated Annual Expenditure: $36,960.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Organic Based Performance Enhancer will not be available for the beginning of the cold weather season and receipt of the material will be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. The city agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Organic Based Performance Enhancer (Beet Juice) with King Tuesley Enterprises dba Road Solutions, Inc.; to authorize the expenditure of one dollar ($1.00) to establish the contract from the Mail, Print Services, and UTC Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 13, 2012 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for the Department of Public Service and other city agencies and to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Organic Based Performance Enhancer (Beet Juice) is supplied without interruption to maintain city streets during the cold weather months, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service/Division of Planning and Operations and other city agencies in that it is immediately necessary to enter into one contract for the option to purchase Organic Based Performance Enhancer (Beet Juice) thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Organic Based Performance Enhancer (Beet Juice) for use throughout the City of Columbus for the maintenance and repair or city streets for the term ending April 30, 2013 in accordance with Solicitation No. SA004526 as follows:
King Tuesley Enterprises dba Road Solutions Inc.: Items: 1, 2 and 3. Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.