Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Central Ohio Building Company for the renovation of the garage entry area at City Hall, 90 West Broad Street. This project will involve the removal of the ramp to the City Hall garage, installation of pavers that are consistent with the improvements to be made around the former Central Safety Building, and improved drainage. The guard shack will be relocated to the top of the ramp, bollards to provide for easier and safer pedestrian access will be installed, as well as lighting. Lastly, the entrance and exit ways to the garage will be reversed to allow safe access to the building once the signal at Gay and Front Streets is changed to allow for two-way traffic access from the City Hall Complex.
Formal bids were solicited and two companies submitted bids on April 7, 2011 (0 MBE, 0 FBE) as follows:
Central Ohio Building Company $285,900.00
Elford, Inc. $315,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Central Ohio Building Company.
Emergency action is requested so the work may begin as quickly as possible to increase security for City employees, users, and visitors to the facility.
Central Ohio Building Company Contract Compliance No. 31-0814382, expiration date April 20, 2012.
Fiscal Impact: The cost of this contract is $285,900.00. The current unencumbered cash balance in the Construction Management Capital Improvement Fund - Security Improvements, Downtown Campus is $200,000.00. Funding is also available in the Gov'l Super B.A.B.'s (Build America Bonds) Fund - Old Police Headquarters, in the amount of $42,000.00. An additional $43,900.00 will be transferred between projects within the Construction Management Capital Improvement Fund.
Title
To amend the 2011 Capital Improvement Budget, to authorize the City Auditor to transfer $43,900.00 between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Central Ohio Building Company for the renovation of the garage entry at City Hall, 90 West Broad Street; to authorize the expenditures totaling $285,900.00 from the Construction Management Capital Improvement Fund and the Gov'l Super B.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($285,900.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects within the Construction Management Capital Improvement Fund, to provide sufficient funds in the
appropriate project area for this expense; and
WHEREAS, it is necessary for the renovation of the garage entry at City Hall, 90 West Broad Street to occur; and
WHEREAS, formal bids were solicited and two companies submitted bids; and
WHEREAS, Central Ohio Building Company is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract Central Ohio Building Company for the renovation of the garage enter at City Hall, 90 West Broad Street, to is requested so the work may begin as quickly as possible to increase security for City employees, users, and visitors to the facility, thereby preserving the public health, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 746
Project Name| Project No.|Current Authority|Revised Authority|Difference
Building Evaluations 570030-100205 (Unvoted Carryover) $115,069|$71,169|($43,900)
Security Improvement -Downtown Campus 570030-100163 (Unvoted Carryover) $200,000|$243,900|$43,900
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 746|Project Number 570030-100205 |Project Name - Building Evaluations|OCA Code: 763205|OL3: 6620 |Amount $43,900.00
TO:
Dept/Div: 45-27| Fund: 746|Project Number 570030-100163|Project Name - Security Improvements-Downtown Campus| OCA Code: 763163|OL3: 6620|Amount $43,900.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract with Central Ohio Building Company on behalf of the Office of Construction Management for the renovation of the garage entry at City Hall, 90 West Broad Street.
SECTION 4. That the expenditure of $285,900.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 746
Project: 570030-100163
OCA Code: 763163
Object Level: 06
Object Level 3: 6620
Amount $243,900.00
Division: 45-27
Fund: 707
Project: 570056-100000
OCA Code: 775600
Object Level: 06
Object Level 3: 6620
Amount $42,000.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.