Explanation
BACKGROUND: The Purchasing Office received and opened informal bid number SO021648 for two personnel/burden carriers, for the Division of Water on November 2, 2005. These personnel/burden carriers will be used to transport personnel, tools, and equipment to various work sites at Hap Cremean Water Plant complex. The Division of Water budgeted $18,000.00 for this purchase. Three bids were received; however, the lowest bid was $21,420.24. The cause for the higher pricing is due to increased costs of sheet metal. The Purchasing Office mailed bids to all registered vendors under the commodity. Because this item was budgeted only for 2005, and the City does not have time to go through the complete formal bidding process, it is in the best interest of the City of Columbus, Division of Water to waive the provisions of competitive bidding, and to award this contract to MH Equipment Company, for a total of $21,420.24. The Contract Compliance number for MH Equipment Company is 14-1858601. They do not have certified MBE/FBE status. Of the 14 vendors solicited, none had certified MBE/FBE status.
Emergency action is requested since the units that they are to replace have come under disrepair. One has a broken tranasaxle and one has a bad transmission. The cost of repairs to either unit far exceed the value of the equipment.
FISCAL IMPACT: The Division of Water has budgeted $18,000.00 for this equipment in the 2005 Budget. Expenditures in other Object Level Sixes will be re-prioritized in order to cover the deficit.
Title
To authorize the Finance and Management Director to enter into a contract with MH Equipment Company, for two personnel/burden carriers for the Division of Water, to waive the provisions of competitive bidding, to authorize the expenditure of $21,420.24 from Water Systems Operating Fund, and to declare an emergency. ($21,420.24)
Body
WHEREAS, the Division of Water budgeted $18,000.00 for two personnel/burden carriers, and
WHEREAS, the Purchasing Office solicited informal bid number SO021648, however, the lowest bid came in over the $20,000.00 limit for an informal bid, and
WHEREAS, the Purchasing Office mailed bids to all registered vendors under the commodity, and
WHEREAS, since the City does not have time to go through the complete formal bidding process, we believe it is in the best interest of the City of Columbus, Division of Water to waive the provisions of competitive bidding, and
WHEREAS, the units that are to be replaced have come under disrepair and the need to replace them has become an emergency; and
WHEREAS, an emergency exists in the usual daily operation of the of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to enter into a contract with MH Equipment Company, to purchase two personnel/burden carriers needed by Hap Cremean Water Plant, in an emergency manner as the units they are replacing are under disrepair, and the cost of repairs to either unit far exceed the value of the equipment, for the immediate preservation of the public health, peace, property and safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and is hereby authorized to enter into a contract with MH Equipment Company, to purchase two personnel/burden carriers, for the Division of Water, Department of Public Utilities.
Section 2. That it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Code, 1959 and such provisions are hereby waived.
Section 3. That the expenditure of $21,420.24 or as much thereof as may be needed is hereby authorized from Water Works Operating Fund 600, Department 60-09, OCA Code 602482, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.