Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the Division of Design and Construction for a professional services engineering contract for the Joyce Avenue Phase 2 project. This is a joint partnership between the Department of Public Service and the Department of Public Utilities.
The project consists of reconstructing Joyce Avenue from Kenmore Avenue to Twelfth Avenue. Improvements include curbing and sidewalk on the east side of Joyce Avenue, a shared path on the west side of Joyce Avenue, ADA curb ramps, upgrading of existing traffic lights, storm sewer, and street light relocation and upgrade, and roadway widening at various locations from its current two lane configuration to a three lane configuration.
Improvements on 17th Avenue, between Joyce Ave and 300 feet west of Billiter Boulevard will consist of sidewalk improvement, curb and gutter, an enclosed storm sewer, sidewalks along Seventeenth Avenue only on one side from Joyce Avenue to Brentnell Avenue. A storm sewer system study and design for 17th Avenue between Joyce and Brentnell avenues will also be included.
There are 13 bus stops within the limits of this project. 2.54 miles of 5 foot wide sidewalk and 1.2 miles of 8 foot shared use path will be added in this project. 132 ADA ramps will be added or reconstructed in this project
Pedestrian generators and destinations impacting the proposed project include: St Stephen Community Center, Duxberry Park Elementary School and Maloney Park.
Environmental "Green" materials or processes associated with this project include landscaping and stormwater Best Management Practices (BMP).
The selection process for the professional service contract has been done in accordance with provisions of Chapter 329.12 of Columbus City Codes, 1959. 14 majority and 2 minority firms submitted proposals.
The Office of Support Services has completed the selection process for professional design services and has determined that DLZ, Inc., submitted the best overall proposal at a competitive price for this work.
2. CONTRACT COMPLIANCE
DLZ, Inc., contract compliance number is 311268980 and expires 3/10/11.
3. PLANNED DESIGN MODIFICATION
A planned design modification in an amount currently estimated to be $677,753.87 will be executed approximately 1 year from the notice to proceed date to complete plans for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested so that this project can address localized flooding and pedestrian safety issues and keep commitments made to the local community.
5. FISCAL IMPACT
Funding for this project is available in the amount of $478,644.83 within the Streets and Highways G.O. Bonds Fund due to cancellation of encumbrances from completed projects and the Storm B.A.B.s Fund in the amount of $343,407.67 for the Division of Sewerage and Drainage.
Title
To authorize the Director of Public Service to enter into a contract with DLZ, Inc., for a professional services engineering contract for the Joyce Avenue Phase 2 project; to authorize the expenditure of $478,644.83 from the Streets and Highways G.O. Bonds for the Division of Design and Construction and $343,407.67 from the Storm B.A.B.s Fund for the Division of Sewerage and Drainage; and to declare an emergency. ($822,052.50)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract for the design of the Joyce Avenue Phase 2 project; and
WHEREAS, a satisfactory proposal has been submitted by DLZ, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction and the Department of Public Utilities, Division of Sewerage and Drainage, in that the contract should go forth immediately so that the work may proceed without delay to address localized flooding and pedestrian safety issues, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into a contract with DLZ, Inc., 6121 Huntley Road, Columbus, OH 43229 in the amount of $822,052.50 or so much as needed for the design of the Joyce Avenue Phase 2 project.
Section 2. That the 2009 CIB authorized within ordinance 0806-2009 be amended due to encumbrance cancellations of completed projects as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
530105-100000 / Brick Rehabilitation (Carryover) / $0.00 (Carryover) / $10,111.00 (Carryover) / $10,111.00 (Carryover)
530210-100000 / Curb Rehabilitation (Carryover) / $0.00 (Carryover) / $37.00 (Carryover) / $37.00 (Carryover)
530301-100000 / Bridge Rehabilitation (Carryover) / $678,879.00 (Carryover) / 19,324.00 (Carryover) / $698,203.00 (Carryover)
590105-100000 / Pedestrian Safety Improvements (Carryover) / $0.00 (Carryover) / 302,991.00 (Carryover) / $302,991.00 (Carryover)
704999-100000 / Unallocated Balance (Carryover) / $0.00 (Carryover) / $1,393,118.00 (Carryover) / $1,393,118.00 (Carryover)
Section 3. That the 2009 CIB authorized within ordinance 0806-2009 be amended as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
530086-100000 / Miscellaneous Intersection Improvements (Carryover) / $101,882.00 (Carryover) / ($76,882.00) (Carryover) / $25,000.00 (Carryover)
530103-100000 / Arterial Street Rehabilitation (Carryover) / $11,766.00 Carryover) / ($766.00) (Carryover) / $11,000.00 (Carryover)
530105-100000 / Brick Rehabilitation (Carryover) / $10,111.00 (Carryover) / ($10,111.00) (Carryover) / $0.00 (Carryover)
530210-100000 / Curb Rehabilitation (Carryover) / $37.00 (Carryover) / ($37.00) (Carryover) / $0.00 (Carryover)
530301-100000 / Bridge Rehabilitation (Carryover) / $698,203.00 (Carryover) / (19,324.00) (Carryover) / $678,879.00 (Carryover)
540007-100000 / Signal Installation (Carryover) / $141,389.00 (Carryover) / ($20,831.00) (Carryover) / $120,558.00 (Carryover)
590105-100000 / Pedestrian Safety Improvements (Carryover) / $302,991.00 (Carryover) / (302,991.00) (Carryover) / $0.00 (Carryover)
704999-100000 / Unallocated Balance (Carryover) / $1,393,118.00 (Carryover) / ($47,707.00) (Carryover) / $1,336,411.00 (Carryover)
590955-100000 / Operation Safewalks (Carryover) / $0.00 (Carryover) / $487,655.00 (Carryover) / $487,655.00 (Carryover)
Section 4. That the sum of $48,471.97 be and hereby is appropriated from the unappropriated balance of Fund 704, the Streets and Highways G.O. Bonds Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2009 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100000 / Arterial Street Rehabilitation / 06-6600 / 590041 / $765.04
704 / 704999-100000 / Unallocated Balance / 06-6600 / 591254 / $47,706.93
Section 5. That the transfer of cash and appropriation be authorized as follows:
Transfer from:
project number / project / Object Level 01/03 Codes / OCA Code / Amount
530086-100000 / Miscellaneous Intersection Improvements / 06-6600 / 590040 / $76,881.31
530103-100000 / Arterial Street Rehabilitation / 06-6600 / 590041 / 765.04
530105-100000 / Brick Street Rehabilitation / 06-6600 / 590043 / 10,110.27
530210-100000 / Curb Replacement / 06-6600 / 591148 / $37.00
530301-100000 / Bridge Rehabilitation / 06-6600 / 704301 / $19323.13
540007-100000 / Signal Installation / 06-6600 / 591346 / $20,830.70
590105-100000 / Pedestrian Safety Improvements / 06-6600 / 590123 / $302,990.45
704999-100000 / Unallocated Balance / 06-6600 / 591254 / $47,706.93
Transfer to:
project number / project / Object Level 01/03 Codes / OCA Code / Amount
590955-100008 / Operation Safewalks / 06-6682 / 704955 / $478,644.83
Section 6. That for the purpose of paying the cost thereof, the sum of $822,052.50 or so much thereof as may be needed, is hereby authorized to be expended as follows:
Fund / Dept-Div / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 59-12 / 590955-100008 / Operation Safewalks-Joyce Avenue Phase 2 / 06-6682 / 704955 / $478,644.83 (Division of Design and Construction)
676 / 60-15 / 610990-100002 / Seventeenth Avenue Improvements / 06-6682 / 689902 / $343,407.67 (Division of Sewerage and Drainage)
Section 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 10. That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ, Inc.
Section 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.