Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate the General Budget Reservation resulting from this ordinance with the following Universal Term Contract Purchase Agreement listed below for the Division of Sewerage and Drainage. The contract will be used by the Sewer System Engineering Section (SSES) to purchase replacement parts and services for flow monitoring equipment that is used to monitor the flow of storm water throughout the City’s sewage system. The Division of Sewerage and Drainage owns approximately 250 ADS Flow Meters and Rain Gauges. Services are limited to repair of equipment that is shipped to the supplier for repair, data analysis of flow data sent electronically and performed remotely and for local on- site field services for equipment in flow monitoring manhole sites.
The Purchase Agreement association listed requires approval by City Council in order for the division to expend more than $100,000.00, per Columbus City Code Section 329.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENT:
ADS Flow Monitoring Parts and Services
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be considered to maintain the flow monitoring and reporting without interruption.
VENDOR: ADS Environmental Services LLC (ADS LLC), vendor #010326, exp. 1/5/26, majority vendor
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $220,000.00 is budgeted and needed for this purchase. This ordinance is contingent on the passage of the 2025 Operating Budget, Ordinance 3036-2024.
$585,414.60 was spent in 2024
$105,938.62 was spent in 2023
Title
To authorize the Finance and Management Director to associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of ADS Flow Monitoring Parts and Services for the Division of Sewerage and Drainage, Sewer System Engineering Section; to authorize the expenditure of $220,000.00 from the Sewerage Operating Fund; and to declare an emergency. ($220,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of ADS Flow Monitoring Parts and Services; and
WHEREAS, the expenditure of $220,000.00 or so much thereof as is needed for the purchase of replacement parts and services from and within the Sewerage Operating Fund; and
WHEREAS, the contract will be used at by the Sewage System Engineering Section for replacement parts and services for equipment used to monitor the flow of storm water throughout the City’s sewage system; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for the purchase of ADS Flow Monitoring Parts and Services to maintain the flow monitoring and reporting without interruption; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of ADS Flow Monitoring Parts and Services.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $220,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6100 (Sewer Operating-Sanitary) $200,000.00 in object class 02 Materials and Supplies and the expenditure of $20,000.00 in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.