Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a purchase order with MD Solutions Inc. for ornamental sign posts and accessories for the City of Columbus Bicentennial Signs Project. The Division of Planning and Operations is responsible for acquiring the materials and supplies and installing the signs for this project. Neighborhoods throughout Columbus have the opportunity to have signs installed commemorating the bicentennial of the city.
In an effort to complete this project more signs and sign posts are needed. Formal bids were solicited by the purchasing office for these signs and sign posts. The lowest bid received was from MD Solutions Inc. and their bid met specifications as the lowest responsive, responsible bidder. A UTC was created by the purchasing department number FL005317. That UTC has expired. There is now a need to purchase additional signs to match the existing signs purchased under the UTC.
The remaining balance of the previous purchase order UL007250 totaling $77,929.40 is to be cancelled.
This ordinance authorizes the encumbrance and expenditure of $20,120.00 or so much thereof as may be necessary for this purpose with MD Solutions Inc.
2. BID WAIVER
This legislation also waives the formal competitive bidding requirements of the Columbus City Code to ensure this ornamental sign project can be completed using matching equipment from MD Solutions Inc. MD Solutions has agreed to honor previous pricing.
3. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for MD Solutions, Inc. is 31-1804276 and expires 03/03/2016.
4. FISCAL IMPACT
Funds are budgeted in the 2014 C.I.B. for these purchases and are available for the expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The total cost of this expenditure is $20,120.00
5. EMERGENCY DESIGNATION
Emergency action is requested for this purchase to meet deadlines for prices established and to continue installation of bicentennial signs for City neighborhoods.
Title
To authorize the Director of Finance and Management to establish a purchase order with MD Solutions Inc. for ornamental signs and posts; to authorize encumbrance and expenditure of up to $20,120.00 from the Streets and Highways G.O. Bonds Fund; to waive competitive bidding requirements of the Columbus City Code; and to declare an emergency;
Body
WHEREAS, the Division of Planning and Operations is responsible for the fabrication and installation of neighborhood signs for the City of Columbus Bicentennial Sign Project, and
WHEREAS, the Division of Planning and Operations is in need of additional ornamental signs and sign posts for this project, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; and
WHEREAS, the provision of Columbus City Code Section 329.06 must be waived to ensure this ornamental sign project can be completed using matching equipment from MD Solutions Inc.; and
WHEREAS MD Solutions has agreed to honor previous pricing; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to establish a purchase order with MD Solutions to meet deadlines for prices established and to continue installation of bicentennial signs for City neighborhoods, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The Director of Finance and Management be and hereby is authorized to issue a purchase order for ornamental signs and sign posts for the City of Columbus Bicentennial Sign Project with MD Solutions for an amount not to exceed $20,120.00.
SECTION 2. That the sum of $20,120.00 or so much thereof as may be needed is hereby authorized to be expended from Fund 704, The Streets and Highways G.O. Bonds Fund, for the Division of Planning and Operations as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 440104-100006 / 2012 Neighborhood Infrastructure Projects / 06-6651 / 741046 / $20,120.00
SECTION 3. That it is in the best interest of the City to waive the competitive bidding provisions of Section 329.06 of the City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.