Explanation
The Public Service Department, Transportation Division, effects roadway improvement projects utilizing capital improvement funds that may include grant funding from other jurisdictions such as the State of Ohio (Department of Transportation and Ohio Public Works Commission), Franklin County and/or the Mid-Ohio Regional Planning Commission. The capital improvement and grant monies are deposited into specific Funds based on grantor funds' origin. At the conclusion of each capital improvement project a closeout process occurs by which remaining monies in each project are either returned to the granting agency (if the other entity fronted the money) or are made available for other roadway capital improvement purposes (if expenses were reimbursed to the City of Columbus).
Fiscal Impact: This ordinance transfers $519,743.01 between projects within the Local Transportation Improvement Project Fund to make money available for the Sullivant/Demorest Improvement project that is being legislated separately and $2,121,363.93 within and from two other Funds as appropriate to complete this grant close-out process. As well, some of the transferred money will be utilized for other roadway and Transportation-related facilities capital improvements. Authorization for these projects is presented in separate legislation.
Emergency action is requested to close out completed grants in an expeditious manner in the interest of timely and accurate accounting.
Title
To authorize the City Auditor to appropriate and transfer $519,743.01 between grants within the Local Transportation Improvement Fund; $1,896,232.41 between and from the State Issue Two Street Projects Fund and $225,131.52 between grants within and from the Federal-State Highway Engineering Fund to the Streets and Highway Improvement Fund with all transfers representing the completion and close-out of grant-funded Transportation Division roadway improvement projects; to authorize the appropriation of $1,650,251.81 within the Streets and Highway Improvement Fund and to declare an emergency. ($2,641,106.94)
Body
WHEREAS, the Transportation Division effects roadway improvement projects utilizing capital improvement funds that may include grant funding; and
WHEREAS, at the conclusion of each capital improvement project a closeout process occurs by which remaining monies in each grant are either returned to the granting agency or are made available for other roadway capital improvement purposes; and
WHEREAS, some of the transferred money will be utilized for other roadway capital improvements in forthcoming legislation; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to transfer sums representing completed grant-funded roadway improvement projects between funds in the interest of timely and accurate accounting, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated balance in Fund 763, the Local Transportation Improvement Project Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $125,887.75 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, as follows:
Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
560005 / Chatterton Road Improvement / 06/6600 / 631713/ $125,887.75
Total: $125,887.75
SECTION 2. That the City Auditor be and hereby is authorized to transfer monies within Fund 763, the Local Transportation Improvement Project Fund, as follows:
TRANSFER FROM
Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
560005 / Chatterton Road Improvement / 06/6600 / 631713/ $361,391.22
569020 / Group 8 Intersection Improvements / 06/6600 / 058123 / $110,459.72
569021 / Belle Street Roadway / 06/6600 / 058131 / $47,892.07
Total Transfer From: $519,743.01
TRANSFER TO:
Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
560006 / Sullivant Avenue and Demorest Road Improvements / 06/6600 / 630319/ $519,743.01
Total Transfer To: $519,743.01
SECTION 3. That from the unappropriated balance in Fund 764, the State Issue Two Street Projects Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $625,841.90 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, as follows:
Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
590410 / Lane Avenue / 06/6600 / 590410 / $625,841.90
Total: $625,841.90
SECTION 4. That the City Auditor be and hereby is authorized to transfer monies within Fund 764, the State Issue Two Street Projects Fund, as follows:
TRANSFER FROM
Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
560002 / Group 9 Intersection Improvements / 06/6600 / 631911 / $396,232.41
590410 / Lane Avenue / 06/6600 / 590410 / $1,500,000.00
Total Transfer From: $1,896,232.41
TRANSFER TO
Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
593006 / Hard Road Phase B / 06/6600 / 590006 / $471,112.12
590410 / Lane Avenue / 10/5501 / 590410 / $1,425,120.29
Total Transfer To: $1,896,232.41
SECTION 5. That the City Auditor be and hereby is authorized to transfer monies between Funds as follows:
TRANSFER FROM
Fund / Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
764 / 590410 / Lane Avenue / 10/5501 / 590410 / $1,425,120.29
Total Transfer From: $1,425,120.29
TRANSFER TO
Fund / Project# / Project / Object Level One/Object Level Three Codes / OCA Code / Amount
766 / 530161 / Roadway Improvements / 80/0886 / 530161 / $496,332.39
766 / 766132 / Facility Improvements / 80/0886 / 590132 / $105,000.00
766 / 590132 / Central OH Management-Based Appplied Technology /80/0886 /590132 /$700,000.00
766 / 766999 / Unallocated Balance / 80/0886 / 766999 / $123,787.90
Total Transfer To: $1,425,120.29
SECTION 6. That from the unappropriated balance in Fund 765, the Federal-State Highway Engineering Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $60,000.00 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, as follows:
Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
530152 / Morse Road Enhancements / 06/6600 / 530152 / $60,000.00
Total: $60,000.00
SECTION 7. That the City Auditor be and hereby is authorized to transfer monies within Fund 765, the Federal-State Highway Engineering Fund, as follows:
TRANSFER FROM
Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
530152 / Morse Road Enhancements / 06/6600 / 530152 / $71,681.75
560001 / Weather Monitoring System / 06/6600 / 067587 / $440.77
561034 / Spring-Sandusky Interchange / 06/6600 / 063545 / $20,031.54
562001 / Central OH Management-Based Applied Technology / 06/6600 / 562001 / $132,977.46
Total Transfer From: $225,131.52
TRANSFER TO
Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
530152 / Morse Road Enhancements / 10/5501 / 530152 / $71,681.75
560001 / Weather Monitoring System / 10/5501 / 067587 / $440.77
561034 / Spring-Sandusky Interchange / 10/5501 / 063545 / $20,031.54
562001 / Central OH Management-Based Applied Technology / 10/5501 / 562001 / $132,977.46
Total Transfer To: $225,131.52
SECTION 8. That the City Auditor be and hereby is authorized to transfer monies between Funds as follows:
TRANSFER FROM
Fund / Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
765 / 530152 / Morse Road Enhancements / 10/5501 / 530152 / $71,681.75
765 / 560001 / Weather Monitoring System / 10/5501 / 067587 / $440.77
765 / 561034 / Spring-Sandusky Interchange / 10/5501 / 063545 / $20,031.54
765 / 562001 / Central OH Management-Based Applied Technology / 10/5501 / 562001 / $132,977.46
Total Transfer From: $225,131.52
TRANSFER TO
Fund / Project# / Project / Object Level One/Object Level Three Codes / OCA Code / Amount
766 / 766999 / Unallocated Balance Fund 766 / 80/0886 / 766999 / $225,131.52
Total Transfer To: $225,131.52
SECTION 9. That from the unappropriated balance in Fund 766, the Streets and Highway Improvement Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $1,301,332.39 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, as follows:
Project # / Project / Object Level One Code/Object Level Three Codes / OCA Code / Amount
530161 / Roadway Improvements / 06/6600 / 642728 / $496,332.39
590132 / Facility Improvements / 06/6600 / 766132 / $105,000.00
590133 / Central OH Management-Based Applied Technology/ 06/6600 / 766133/ $700,000.00
Total: $1,301,332.39
SECTION 10. That the monies appropriated/transferred in the foregoing Sections 1,3,6 and 9 shall be paid upon the order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.
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