Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract with CTL Engineering, Inc. in the amount of up to $90,000.00 for the Roadway Improvements - Materials Testing and Inspection project.
This planned modification will provide the Department of Public Service with continuing, contractual access to various material testing and inspection services related to its Capital Improvement Program.
Original contract amount $150,000.00 (Ordinance 2538-2012, EL013782)
Modification number 1 $90,000.00
Total contract amount, including this modification $240,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
2. CONTRACT COMPLIANCE
CTL Engineering, Inc's contract compliance number is 31-0680767 and expires 8/31/16.
3. FISCAL IMPACT
Funding for this contract is available within the Street and Highway Improvement Fund. An amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to make additional funding for necessary testing and inspection services immediately available so as to avoid unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund within the Department of Public Service; to authorize the Director of Public Service to modify a contract with CTL Engineering, Inc. in connection with the Roadway Improvements - Materials Testing and Inspection project; to authorize the expenditure of up to $90,000.00 from the Streets and Highways Bond Fund for this contract; and to declare an emergency. ($90,000.00)
Body
WHEREAS, Ordinance 2538-2012 authorized the Director of Public Service to enter into contract with CTL Engineering, Inc. in the amount of up to $150,000.00 for the Roadway Improvements - Material Testing and Inspection project; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL013782 to authorize additional services and funding relative to the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to provide additional funding for necessary testing and inspection services to allow these services to proceed as planned during this construction season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530282-100062 / Resurfacing - Zone 3 (Voted Carryover) / $96,992.00 / ($90,000.00) / $6,992.00
704 / 530161-100088 / Roadway Improvements - Materials Testing and Inspection (Voted Carryover) / $0.00 / $90,000.00 / $90,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100062 / Resurfacing - Zone 3 (Voted Carryover) / 06-6600 / 748262 / $90,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100088 / Roadway Improvements - Materials Testing and Inspection / 06-6600 / 746188 / $90,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to execute a contract modification with CTL Engineering, Inc. relative to the Roadway Improvements - Materials Testing and Inspection project in an amount up to $90,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $90,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100088 / Roadway Improvements - Materials Testing and Inspection / 06-6682 / 746188 / $90,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.