Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Columbus Asphalt Paving, Inc. in the amount of $2,587,933.32; to encumber funds with the Transportation Division for inspection, testing and prevailing wage coordination services in the amount of $353,362.50; for a legislative total of $2,941,295.82; in connection with the Far East Columbus Water Main Improvements, Part II Project, Division of Power and Water Contract Number 1055. This legislation will also authorize the appropriation and expenditure of funds from the Water Supply Revolving Loan Account Fund for the construction contract.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on February 13, 2008. Bids were received from: Columbus Asphalt Paving, Inc. - $2,587,933.32; Shelly & Sands - $2,794,279.49; Reynolds, Inc. - $3,128,413.14; George J. Igel & Co. - $3,154,801.96; Fields Excavating - $3,421,501.07; and Complete General Construction Co. - $3,836,197.66.
The lowest and best bid was from Columbus Asphalt Paving, Inc. in the amount of $2,587,933.32. Their Contract Compliance Number is 31-0857095 (expires 2/18/10, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
It is requested that this Ordinance be handled in an emergency manner as the contractor and materials suppliers are concerned prices will substantially increase. The Division would also like to take advantage of the warmer weather to have the longest construction season possible.
3. FISCAL IMPACT: Monies for this project are provided from two sources: $353,362.50 will come from the Water Works Enlargement Voted Bonds Fund for the inspection, testing and prevailing wage coordination services and $2,587,933.32 will come from the loan appropriation from the Water Supply Revolving Loan Account Fund, Loan No. 4891, for construction.
Title
To authorize the Director of Public Utilities to execute a construction contract with Columbus Asphalt Paving, Inc. for the Far East Columbus Water Main Improvements, Part II Project; for the Division of Power and Water; to authorize the appropriation and expenditure of $2,587,933.32 within the Water Supply Revolving Loan Account Fund, Loan No. 4891; to provide for payment of inspection, material testing and related services to the Transportation Division in the amount of $353,362.50; and to declare an emergency. ($2,941,295.82)
Body
WHEREAS, six bids for the Far East Columbus Water Main Improvements, Part II Project were received and publicly opened in the offices of the Director of Public Utilities on February 13, 2008; and
WHEREAS, the lowest and best bid was from Columbus Asphalt Paving, Inc. in the amount of $2,587,933.32; and
WHEREAS, the Water Supply Revolving Loan Account Fund loan for the City of Columbus and was approved on April 24, 2008, in the amount of $2,587,933.32; identified as WSRLA Loan No. 4891 for the above listed project with eligible costs including the construction contract and contingency; and
WHEREAS, it is necessary to appropriate the proceeds from the aforementioned loan, to authorize the expenditure of funds required to award the subject contract, and to provide the requisite budget authority for said award; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Columbus Asphalt Paving, Inc. for the Far East Columbus Water Main Improvements, Part II Project, to authorize the appropriation and expenditure of funds from the Water Supply Revolving Loan Account Fund, in an emergency manner to avoid possible price increases on materials and to take advantage of a long construction season, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Far East Columbus Water Main Improvements, Part II Project with the lowest and best bidder, Columbus Asphalt Paving, Inc.;1196 Technology Dr., Gahanna, Ohio 43230; in the amount of $2,587,933.32; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; to obtain the necessary inspection, testing and prevailing wage coordination services from the Transportation Division and to pay up to a maximum amount of $353,362.50; for a legislative total of $2,941,295.82.
SECTION 2. That the proceeds from the Water Supply Revolving Loan Account (WSRLA) Loan No. 4891, for the Far East Columbus Water Main Improvements, Part II Project, and funds from the unappropriated monies in Fund 616, the amount of $2,587,933.32, which includes funding for the cost of construction, are hereby appropriated to the Division of Power and Water (Water), Division 60-09, Fund No. 616, Object Level One 06, Object Level Three 6629, OCA Code 616236, Project No. 690236.
SECTION 3. That for the purpose of paying the cost of the Water Supply Revolving Loan Account Fund Eligible Items within the aforementioned construction contract, as well as inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows:
Division of Power and Water (Water)
Dept/Div. No. 60-09
Project: 690236
Object Level 1: 06
Object Level 3: 6629
Fund Fund OCA
No. Name Code Amount
616 Water Supply Revolving Loan Acct 616236 $ 2,587,933.32
606 Water Works Enlargement Voted Bonds Fund 642900 $ 353,362.50
$ 2,941,295.82
SECTION 4. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.