Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors in the amount of $95,000.00. This contract covers the period from February 1, 2006 through January 31, 2007. The overhead garage door portion of the contract is predominately used to service doors at Fire Division facilities, as well as some overhead doors in five other divisions. The entrance doors portion of the contract includes doors in seven divisions and departments, as well as the Fire Training Academy. There are approximately 300 garage doors and 350 entrance doors covered by the contract.
This contract was first authorized by City Council on November 17, 2001, by Ordinance No. 2262-01, in the amount of $60,000.00. The contract has four renewal options and this modification exercises the fourth of the four options. The first renewal option in the amount of $60,000 was authorized by City Council on March 10, 2003, by Ordinance No. 0367-03. The second renewal option in the amount of $62,000 was authorized by City Council on February 25, 2004, by Ordinance No. 0033-04 and increased by $25,000 to a total of $87,000 by City Council on November 4, 2004, by Ordinance No. 1720-04. The third renewal option in the amount of $80,000.00 was authorized by City Council on February 9, 2005, by Ordinance 0070-2005.
Emergency action is requested to ensure door repairs and maintenance at various City facilities can continue without interruption.
Fiscal Impact: The Facilities Management Division budgeted $95,000.00 for door repair in the 2006 General Fund budget. Facilities Management spent $80,000.00 in 2004 and $87,000.00 in 2005 for door repairs.
Title
To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors, to authorize the expenditure of $95,000.00 from the General Fund, and to declare an emergency. ($95,000.00)
Body
WHEREAS, Ordinance No. 2262-01, passed by City Council on December 17, 2001, authorized the Public Service Department, Facilities Management Division, to enter into contract with Pad Door Systems for the maintenance and repair of overhead doors and man doors, and
WHEREAS, the contract with Pad Door Systems contains an option to renew the existing agreement for four one-year periods, and
WHEREAS, it is necessary to renew the contract with Pad Door Systems for an additional year, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend the current contract with Pad Door Systems for ongoing maintenance and repair of overhead garage doors and entrance man doors at various City owned facilities for which the Facilities Management Division has responsibility, thereby preserving the public health, peace, property and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract with Pad Door Systems for maintenance and repair of overhead garage doors and entrance doors for the Facilities Management Division, for the period of February 1, 2006 to January 31, 2007.
SECTION 2. That the expenditure of $95,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $95,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.