Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Public Safety Concepts, LLC for the purchase of accessories/parts and the installation of those accessories/parts on six (6) 2010 Chevrolet Tahoe Police Pursuit Vehicles. Four of the vehicles are canine units and the remaining two are for Police supervisors. Formal bids (SA003593) were received by the Purchasing Office on June 3, 2010 for the purchase of accessories/parts to up fit six Chevrolet Tahoes for the Division of Police as follows:
Statewide Emergency Products, LLC (Majority) $55,360.00
On Duty Equipment (Female) $68,040.00
K. E. Rose Co. (Majority) $57,940.00
Public Safety Concepts, LLC (Majority) $57,288.00
Section 6.1 of the bid specifications could not be met by any of the bidders, but the goal of this specification was to have a vendor with a facility in the county or a contiguous county in order to conduct repairs and warranty work. The second lowest bidder, Public Safety Concepts, LLC meets this goal; therefore the Division of Police recommends to award the bid to Public Safety Concepts, LLC in the total amount of $57,288.00.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Public Safety Concepts, LLC, 260729988 expires 7/12/12
Emergency Designation: Emergency action is necessary so that the contracts for the accessories/parts can be issued as soon as possible in order to have the equipment available to install into the new Police Pursuit Vehicles that have been delivered.
FISCAL IMPACT: This ordinance authorizes an expenditure of $57,288.00 in General Permanent Improvement funds, which were previously appropriated for this purchase of accessories/parts to up-fit six new Chevrolet Tahoes for the Division of Police.
Title
To authorize the Finance and Management Director to enter into a contract with Public Safety Concepts, LLC for the purchase of accessories/parts to up-fit Police Pursuit Vehicles for the Division of Police, to waive the provisions of competitive bidding; to authorize the expenditure of $57,288.00 from the General Permanent Improvement Fund; and to declare an emergency. ($57,288.00)
Body
WHEREAS, the Division of Police needs accessories/parts to up-fit six (6) new Chevrolet Tahoe Police pursuit vehicles; and
WHEREAS, funds are available for this expenditure in the General Permanent Improvement Fund; and
WHEREAS, formal advertisements for bids (SA003593) were opened on June 3, 2010; and
WHEREAS, the Division of Police recommends acceptance of the bid submitted by Public Safety Concepts, LLC ; and
WHEREAS, it is in the best interest of the City to waive the provisions of Section 329.06(a) of the City Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for the purchase of accessories/parts for the Division of Police, thereby preserving the public peace, health, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with Public Safety Concepts, LLC for the purchase of accessories/parts to up-fit 6 Police Pursuit Vehicles for the Division of Police in accordance with Solicitation SA003593.
SECTION 2. That it is in the best interest of the City to waive the provisions of Section 329.06(a) of the Columbus City Code, 1959; and such provisions are hereby waived.
SECTION 3. That the expenditure of $57,288.00, or so much thereof as may be needed, is hereby authorized from Dept/Div: 30-03, Fund 748, OCA 748035, Project 330035, Object Level One- 06, Object Level Three- 6650.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect from and after the earliest period allowed by law.