Explanation
BACKGROUND: The Division of Water entered into contract EL004376, with Blue Heron Consulting, to manage, analyze, design, implement, test, and maintain our Water and Sewer Information Management System (WASIMS). We also have a modification for $8,000.00 currently in process to pay for additional travel costs. During Blue Heron's analysis of WASIMS, they found areas that need additional attention. Therefore, the Division would like to modify this contract a second time, in order for the company to address these areas of concern. The Contract Compliance Number for Blue Heron Consulting is 16-1573553. They do not have certified MBE/FBE status.
1. The Division needs an additional $19,000.00. The original contract was established for $75,000.00. The total amount of the original contract and two modifications is $102,000.00.
2. The need for additional funds was not foreseen at the time of the initial contract, as the areas of concern were not found until the company started evaluating the system.
3. It is in the City's best interest to not formally bid this service as we have already contracted with the vendor to provide the services needed and bringing in a new vendor would not be feasible.
4. The cost of this service is based on a quote received from the vendor.
It is requested that this Ordinance be handled in an emergency manner, due to time constraints. Since the as the vendor is from out-of-town it would not be feasible for them to leave and then return, when they can currently perform the necessary work.
FISCAL IMPACT: The Division of Water has allocated $100,000.00 for these services in the 2004 Budget. The Division will re-prioritize Object Level Three expenditures in order to cover the $2,000.00 difference.
$50,000.00 was expended for these services in 2003.
There were no expenditures for these services in 2002.
Title
To authorize the Director of Public Utilities to enter into the second modification of the contract with Blue Heron Consulting, for additional services needed to complete the management, analysis, design, implementation, testing, and maintenance of our Water and Sewer Information Management System (WASIMS), for the Division of Water, to authorize the expenditure of $19,000.00 from Water Systems Operating Fund, and to declare an emergency. ($19,000.00)
Body
WHEREAS, the Division of Water entered into contract EL004376, with Blue Heron Consulting, to manage, analyze, design, implement, test, and maintain our Water and Sewer Information Management System (WASIMS), which was modified to pay for additional travel costs, and
WHEREAS, during Blue Heron's analysis of WASIMS, they found areas that need additional attention, therefore, the Division would like to modify this contract a second time, so the company to address these areas of concern, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into the second modification of the contract with Blue Heron, for additional services needed to complete the management, analysis, design, implementation, testing, and maintenance of our Water and Sewer Information Management System (WASIMS), as the vendor is from out-of-town and it would not be feasible for them to leave and then return, when they can currently perform the necessary work, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into the second modification for the contract with Blue Heron Consulting, for additional services needed to complete the management, analysis, design, implementation, testing, and maintenance of our Water and Sewer Information Management System (WASIMS), for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $19,000.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602995, Object Level One 03, Object Level Three 3372, to pay the cost thereof.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.