Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Board of Health, to enter into contract and establish a purchase order with 2K General Company, for building renovation services in the client waiting area. This investment into the facility is necessary to keep the building in good working order, improve public safety and increase the useful life of the asset. Ordinance No. 0955-2023 renewed the UTC with 2K General Co., for general maintenance services, repairs and renovations for the period of December 1, 2023 through June 30, 2024. The Board of Health wishes to utilize the existing building maintenance universal term agreement for these renovations.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00 in a fiscal year per City Code 329.19(g): 2K General Company PA005177.
2K General Company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. 2K General Company Contract Compliance No. CC005739, PA005177, expiration date June 14, 2024. 2K General Co. is a trade name for TwoK General Co., which is licensed to do business in the State of Ohio.
Emergency action is requested due to the fluctuation in pricing of the materials necessary for the improvements and time necessary to complete these repairs. Therefore, emergency legislation is being requested so that the Board of Health may ensure the purchase price of the materials and timeliness of the repairs.
FISCAL IMPACT:
Funding in the amount of $57,125.62 is budgeted and available within the Health Special Revenue Fund.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Board of Health, to enter into a contract and establish a purchase order with 2K General Co.; to authorize the expenditure of up to $57,125.62 from the Health Special Revenue Fund; and to declare an emergency. ($57,125.62)
Body
WHEREAS, the Board of Health is in need of building renovation services at its main location of 240 Parsons Avenue, Columbus, OH 43215; and
WHEREAS, Ord. No. 0955-2023 renewed the UTC with 2K General Co., and the City of Columbus for general maintenance services, repairs and renovations; and
WHEREAS, it has become necessary in the usual daily operation of the Board of Health to authorize the Director of Finance and Management to enter into a contract and establish a purchase in accordance with the terms and conditions of the citywide universal term contract; and
WHEREAS, an emergency exists in the usual daily operation the Finance and Management Department in that it is immediately necessary to authorize the expenditure to complete facility renovations at once due to fluctuating pricing of the materials necessary for the improvements, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Board of Health, is hereby authorized to enter into a contract and establish a purchase order for building renovations at Columbus Public Health with 2K General Co. in accordance with the terms and conditions of the citywide universal term contract for the purchase of building renovation services, for the Board of Health.
SECTION 2. That the expenditure of $57,125.62, or so much thereof as may be needed, is hereby authorized in Fund 2250 (Health Special Revenue Fund) per the account codes in the attachment to this ordinance.
SECTION 3. That City Council approves the purchase of more than $100,000.00 from an individual universal term contract established for the purchase of building repair services.
SECTION 4. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.