Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with JLD Construction Services, LLC for the 2023 Fire Hydrant Replacements project, CIP #690527-100005, in an amount up to $2,356,337.50, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $2,358,337.50.
This project will replace damaged hydrants at various locations throughout the City of Columbus on an as‐needed basis, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
The Community Planning Area is “99-Citywide” since work will be throughout the City of Columbus.
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 600 days from the date that a Notice To Proceed (NTP) is given by the City.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $2,356,337.50, including a 20% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $ 2,356,337.50
Future Anticipated Needs $ ____ 0.00
CONTRACT TOTAL $ 2,356,337.50
Prevailing Wage Charges $ 2,000.00
$ 2,358,337.50
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project provides for general rehabilitation of the water distribution system and includes the repair or replacement of existing fire hydrants. The replacement hydrants will provide adequate fire flows and improve water quality throughout the system. These hydrants may be utilized for flushing water mains, releasing trapped air, and as a resource to determine if a successful main shut has occurred.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 6/8/2023 through 7/6/2023. Two bids were received:
Name Bid Amount________City/State Status
Travco Construction, Inc. $1,870,536.53 Columbus, OH MAJ
JLD Construction Services, LLC $2,356,337.50 Columbus, OH MBE
Travco Construction, Inc. bid was deemed non-responsive due to not meeting the City MBE/WBE goal requirements. The JLD Construction Services, LLC’s bid was then evaluated and deemed the lowest, best, most responsive bid. JLD Construction Services, LLC’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
JLD Construction Services, LLC’s contract compliance number is CC041179 and expir`es 6/2/24.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and Good Faith Effort submitted by Travco Construction, Inc., ODI deemed their bid non-responsive for not meeting the goal and for an insufficient Good Faith Effort.
The next low bidder, JLD Construction Services, LLC, submitted a Utilization Plan meeting the 15% goal. After review of their Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 15% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
JLD Construction Services, LLC is a City-certified MBE company. No subcontractors are proposed to be used for this work. It is anticipated this contract work will be 100% MBE performed.
The certification of the JLD Construction Services, LLC was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
JLD Construction Services, LLC has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $2,358,337.50 is available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Water Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with JLD Construction Services, LLC for the 2023 Fire Hydrant Replacements project; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Water Bond Fund; and to authorize the expenditure of up to $2,358,337.50 from the Water Bond Fund for the project. ($2,358,337.50)
Body
WHEREAS, the Department of Public Utilities is engaged in the 2023 Fire Hydrant Replacements project; and
WHEREAS, two bids for the 2023 Fire Hydrant Replacements project were received and opened on 7/6/23; and
WHEREAS, the JLD Construction Services, LLC's bid was deemed the lowest, best, most responsive bid; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with JLD Construction Services, LLC for the 2023 Fire Hydrant Replacements project; and
WHEREAS, the 2023 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds to pay for this project; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6006 / P690502-100001 / Fourth Water Plant Transmission Main (Voted Water Carryover) / $3,500,000.00 / $1,141,662.00 / ($2,358,338.00)
6006 / P690527-100005 / 2023 Fire Hydrant Replacements (Voted Water Carryover) / $0.00 / $2,358,338.00 / $2,358,338.00
SECTION 2. That the transfer of $2,358,337.50, or so much thereof as may be needed, is hereby authorized within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the 2023 Fire Hydrant Replacements project with JLD Construction Services, LLC, 5654 Alliance Way, Columbus, Ohio 43228, in an amount up to $2,356,337.50, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to pay the Department of Public Services an amount up to $2,000.00 to provide prevailing wage services.
SECTION 4. That the expenditure of up to $2,358,337.50, or so much thereof as may be needed, is hereby authorized from the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.