Explanation
This legislation authorizes the Finance and Management Director to establish a purchase order for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center for one (1) Combination Sewer Cleaner from Jack Doheny Supplies Ohio Inc. The purchase of this equipment will be in accordance with the current State of Ohio State Term Schedule Contract (STS 670), Contract Number 800228 which expires on June 30, 2016. The equipment will be utilized at the Sewer Maintenance Operations Center for maintaining and cleaning manholes and sewer lines throughout the City.
In support of the Mayor's Get Green initiative this vactor uses compressed natural gas (CNG) as a fuel. CNG is a fossil fuel substitute for gasoline (petrol), diesel fuel or propane/LPG. Although its combustion does produce greenhouse gases, it is a more environmentally clean alternative to those fuels, and it is much safer than other fuels in the event of a spill (natural gas is lighter than air, and disperses quickly when released).
The Division of Sewerage and Drainage personnel, in both operations and maintenance have attended training at the manufacturing facility. In addition, due to the specialized use of the equipment the Division requires this unit to be equipped with a fan driven vacuum system in lieu of a positive displacement system. The fan driven vacuum system permits the unit to remove heavy material from the sewer system, for which it was intended. The positive displacement system has been tested and found to be unacceptable for this unique application.
Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
A copy of the State of Ohio contract and pricing structure is attached to this legislation. The equipment replaces BT21558, and has been approved by Fleet Management. The funding requested on this legislation is based on a quote dated March 25, 2013 and is the State of Ohio contract pricing. The quotation is on file with the Purchasing Office and attached to this legislation.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $456,470.01 is needed and budgeted for this purchase. The Division of Sewerage and Drainage purchased a similiar vehicle in 2012 for $379,456.91. They did not purchase a similiar vehicle in 2011.
SUPPLIER: Jack Doheny Supplies Ohio Inc. (38-3148955) Expires 9-12-14
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of one Combination Sewer Cleaner in accordance with a State of Ohio contract with Jack Doheny Supplies Ohio Inc for the Division of Sewerage and Drainage, and to authorize the expenditure of $456,470.01 from the Sewerage System Operating Fund. ($456,470.01)
Body
WHEREAS, the Division of Sewerage and Drainage wishes to purchase one (1) Combination Sewer Cleaner in accordance with State of Ohio State Term Schedule Contract (STS 670), Contract Number 800228 which expires on June 30, 2016, and
WHEREAS, Jack Doheny Supplies Ohio Inc. is the contract holder for the referenced State of Ohio contract, a copy of the contract and pricing structure is attached, and
WHEREAS, the equipment will be used by crews at the Sewer Maintenance Operations Center for maintaining and cleaning manholes and sewer lines throughout the City, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process, and
WHEREAS, the equipment replaces BT21558, and has been approved by Fleet Management , and
WHEREAS, Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract, and
WHEREAS, funding is based on a quote dated March 25, 2013 from Jack Doheny Supplies Ohio Inc. and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office, and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to establish a purchase order with Jack Doheny Supplies Ohio Inc for the purchase of one (1) Combination Sewer Cleaning Truck for the Division of Sewerage and Drainage, in accordance with State of Ohio State Term Schedule Contracts 670800228 which expires on June 30, 2016.
Section 2. That the funding for this legislation is based on a quote dated March 25, 2013 from Jack Doheny Supplies Ohio Inc. and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office.
Section 3. That the expenditure of $456,470.01 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650,
OCA: 605089
Object Level 1: 06
Object Level 03: 6652
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.