Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Brennan Equipment Services Company dba Brennan Industrial Truck for four (4) forklifts. These forklifts will be utilized by the Department of Finance Fleet Division. RFQ028902 closed on 10/31/2024. There were seven (7) bidders and the award given to the Brennan Industrial Truck Co was deemed the lowest, best, most responsive and responsible bidder. Octane Forklifts, Inc. did not have any local service or parts for the unit they proposed, Chaves Brothers Management LLC did not include any information with their bid and Cincy Lift Truck & Battery Service does not have local service and parts for the unit and the unit they proposed did not meet the bid specifications. Brennan Industrial Truck Co was the best bid evaluated by responses to bid specifications, length of warranty and available delivery date.:
Cincy Lift Truck & Battery Service. - $142,612.00
Octane Forklifts Inc. - $150,600.00
Chaves Brothers Management LLC - $151,599.96
Brennan Industrial Truck Co. - $159,660.00
One Nation Distribution LLC - $171,595.52
Business Bay LLC - $167,996.00
Logistics 365 Inc - $227,596.00
Brennan Industrial Truck Co. contract compliance number 34-4472715 expires 05/04/2025
Fiscal Impact: This ordinance authorizes the expenditure of $145,017.57 from the Fleet G.O. Debt Fund 5205, and the expenditure of $14,642.43 from the Fleet Taxable Debt Fund 5215 with Brennan Equipment Services Company dba Brennan Industrial Truck Co. for four (4) forklifts.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicles to increase in cost as well as limit their availability. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of these vehicles, which will not occur without this additional funding.
Title
To amend the 2024 Capital Improvement Budget; to authorize the transfer of cash in the amount of $144,840.70 between projects within the Fleet G.O. Debt Fund; to authorize the transfer of $7,160.73 between projects within the Fleet Taxable Debt Fund; to authorize the Director of Finance and Management to enter into contract, on behalf of the Fleet Management Division, with Brennan Equipment Services Company dba Brennan Industrial Trucking Co. for four (4) forklifts; to authorize the expenditure of $145,017.57 from the Fleet G.O. Debt Fund and the expenditure of $14,642.43 from the Fleet Taxable Debt Fund; and to declare an emergency. ($159,660.00)
Body
WHEREAS, the Fleet Management Division intends to purchase four (4) forklifts; and
WHEREAS, RFQ028902 was posted on vendor services and closed 10/31/2024; and
WHEREAS, there were seven (7) bidders and the award was given to Brennan Industrial Truck Co and was deemed the lowest, best, most responsive and responsible bidder; and
WHEREAS, Octane Forklifts, Inc. did not have any local service or parts for the unit they are proposing, Chaves Brothers Management LLC did not include any information with their bid and Cincy Lift Truck & Battery Service does not have local service and parts for the unit and the unit they proposed did not meet the bid specifications; and
WHEREAS, Brennan Industrial Trucking Co. was deemed the best bid evaluated by responses to bid specifications, length of warranty and available delivery date; and
WHEREAS, That the transfer of appropriation and cash of $144,840.70 or so much thereof as may be needed, is hereby authorized within the Fleet G.O. Debt Fund per the account codes in the attachment to this ordinance; and
WHEREAS, That the transfer of appropriation and cash of $7,160.73 or so much thereof as may be needed, is hereby authorized within the Fleet Taxable Debt Fund per the account codes in the attachment to this ordinance; and
WHEREAS, it is necessary to authorize the expenditure of $145,017.57 from the Fleet G.O. Debt Fund 5205 and the expenditure of $14,642.43 from the Fleet Taxable Debt Fund 5215; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director to enter into contract with Brennan Equipment Services Company dba Brennan Industrial Trucking Co. for the purchase of four (4) forklifts so that the duties and services of the Fleet Management Division may proceed unimpeded and due to the instability of the automobile supply chain causing the limited availability and increase in cost, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by ordinance 1907-2024 be amended per the account codes in the attachment to this ordinance.
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Fleet Management, with Brennan Equipment Services Company dba Brennan Industrial Trucking Co. for four (4) forklifts.
SECTION 3. That the transfer of appropriation and cash of $144,840.70 or so much thereof as may be needed, is hereby authorized within the Fleet G.O. Debt Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of appropriation and cash of $7,160.73 or so much thereof as may be needed, is hereby authorized within the Fleet Taxable Debt Fund per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $145,017.57, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Fleet G.O. Debt Fund 5205, within project P550003-100000 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $14,642.43, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Fleet Taxable Debt Fund 5215, within project P550003-100000 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 9. Funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.