Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology to establish a contract with LBL Technology Partners. The Department of Technology (DoT) seeks services to assist in developing a Disaster Recovery/ Continuity of Government (CoG) Plan. This effort is necessary to effectively mitigate the risk of service interruption to a part or all of the City's Main Computer Center.
DoT followed the guidelines of City Code Chapter 329.14, awarding professional service contracts through the requests for proposals (RFP). The RFP was prepared and posted on the City's solicitation web site and was mailed to potential offerors. They were also mailed to those who responded to the solicitation notice. A total of twenty-six (26) proposals were mailed. Three (3) certified emerging MBE businesses were among the twenty-six (26) mailings. The evaluation committee consisted of five (5) voting members. The members represented City Departments of Public Safety, EBOCO, Public Utilities, and Technology.
Four (4) offers were received:
Unisys Corporation
DPS Management Consultants
LBL Technology Partners
Sungard Availability Services
Calls were made to the references and the results conveyed to the evaluation team.
Interviews were held with the top three (3) offerors. A final vote, using the original evaluation criteria, was taken with LBL Technology Partners scoring the highest. LBL Technology Partners has exhibited an understanding of the needs of DoT and the City of Columbus. They have provided many references and examples of past success in large city, county and state projects.
There are no sub-contractors proposed for this contract.
Funds for this project were budgeted and are available within the Information Services Capital Improvement Fund.
EMERGENCY: There is an immediate need to establish a contract with LBL Technology Partners to enable the immediate development of the Disaster Recovery /Continuity of Government plan.
FISCAL IMPACT: There have been no previous costs for this type of contract.
There is sufficient budget authority available in the 2006 Information Services Capital Improvement Fund.
CONTRACT COMPLIANCE NUMBER:
410721734 -- Expiration: 6/26/2007 Luire Besikof Lapidus & Company, LLP
Title
To authorize the Director of the Department of Technology to establish a contract with LBL Technology Partners for Disaster Recovery /Continuity of Government planning for the Department of Technology; to authorize the expenditure of $140,000.00 from the Information Services Capital Improvement Fund for this purpose; and to declare an emergency. ($140,000.00)
Body
WHEREAS, the Department of Technology seeks services to assist in developing a Disaster Recovery/ Continuity of Government (CoG) Plan; and
WHEREAS, this legislation will authorize the Director of the Department of Technology to establish a contract for said services; and
WHEREAS, there is sufficient budget authority available in the 2006 Information Services Capital Improvement Fund; and
WHEREAS, an emergency exits in the usual daily operation of the Department of Technology in that it is immediately necessary to establish a contract with LBL Technology Partners for services to assist in developing a Disaster Recovery/ Continuity of Government (CoG) Plan essential to support daily operations of all City agencies, thereby protecting the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to establish a contract for developing a Disaster Recovery/ Continuity of Government (CoG) Plan with LBL Technology Partners.
SECTION 2. That the expenditure of $140,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 002| Project Number: 470037| Project Name: Disaster Recovery| OCA: 470037| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $140,000.00.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.