Explanation
Background: This ordinance establishes an auditor's certificate and authorizes the Director of Finance and Management to enter into various contracts or to establish purchase orders from established universal term contracts for the purchase of furniture, fixtures and equipment necessary to properly up-fit the new John R. Maloney Family Health and Wellness Center at 1905 South Parsons Avenue. As part of the Columbus Neighborhood Health Center (CNHC) model this health facility is being constructed and will be up-fitted with needed furniture, fixtures and equipment. Later, through subsequent legislation, the Facility will be leased to CNHC for operation.
Bids will be obtained and contracts awarded in accordance with the competitive bidding provisions of the Columbus City Codes, 1959. The Purchasing Office will solicit new bids to secure contracts or will establish purchase orders available through any established universal term contracts. Items necessary for operation include items such as office furniture, examination tables and chairs, diagnostic systems, medical equipment, compound microscopes, sterilizers, rotary file storage, and occupational and physical therapy equipment.
Partners and programs at the John R. Maloney Family Health and Wellness Center include:
· Columbus Neighborhood Health Centers (Family Practice, OB/Gyn, and Internal Medicine);
· The Ohio State University Wexner Medical Center (Allied Health for Physical-, Occupational-, Respiratory Therapy, Clinical Dietetics services and the Moms2Be Program as well a mixture of Specialty services);
· Columbus Public Health (WIC program); and
· ADAMH as a partner with North Community Counseling Centers (Behavioral Health care).
This procurement process is intended to save time and ensure flexibility as CNHC continues to refine its operation and the needs of the various partners that will operate from this Facility.
Emergency legislation is required to proceed with the funding for equipment immediately while the bidding is in process.
Fiscal Impact: $350,000.00 is required and budgeted in Safety Voted Bond Fund to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management to enter into various contracts or establish purchase orders for the purchase of furniture, fixtures and equipment for the John R. Maloney Family Health and Wellness Center at 1905 South Parsons Avenue; to authorize the expenditure of up to $350,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, the Purchasing Office will solicit formal competitive bids to acquire furniture, fixtures and equipment necessary to properly up-fit the John R. Maloney Family Health and Wellness Center at 1905 South Parsons Avenue; and
WHEREAS, funding is available for these purchases from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Health and the Department of Finance and Management in that it is immediately necessary to enter into various contracts or establish purchase orders from established universal term contracts for the purchase of furniture, fixtures and equipment for the John R. Maloney Family Health and Wellness Center, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into various contracts or to establish purchase orders from established universal term contracts for the purchase of various furniture, fixtures and equipment necessary for the up-fitting of the John R. Maloney Family Health and Wellness Center at 1905 South Parsons Avenue.
SECTION 2. That the expenditure of $350,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund, Fund 701 to pay the cost thereof. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understand its passage will give the Finance and Management Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
Dept./Div.: 45-27
Project: 570046-100000
Fund: 701
OCA Code: 701046
Object Level 1: 06
Object Level 3: 6620
Amount: $350,000.00
SECTION 3. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Finance and Management.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same