City of Columbus - File #: 1429-2010

• File #: 1429-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/28/2010
• In control: Finance & Economic Development Committee
• On agenda: 10/25/2010
• Final action: 10/27/2010
• Title: To authorize the Finance and Management Director to extend the existing Service Agreement with Lease Harbor LLC, under the same terms and conditions for the final one (1) year renewal term, for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio; and to authorize the expenditure of $23,000.00 from the General Fund. ($23,000)

Date	Ver.	Action By	Action	Result
10/27/2010	1	CITY CLERK	Attest
10/26/2010	1	ACTING MAYOR	Signed
10/25/2010	1	Columbus City Council	Approved	Pass
10/25/2010	1	COUNCIL PRESIDENT	Signed
10/18/2010	1	Columbus City Council	Read for the First Time
10/7/2010	1	Auditor Reviewer	Reviewed and Approved
10/7/2010	1	CITY AUDITOR	Reviewed and Approved
10/7/2010	1	Finance Drafter	Sent to Clerk's Office for Council
10/6/2010	1	EBOCO Reviewer	Sent for Approval
10/6/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Finance Drafter	Sent for Approval
10/6/2010	1	CITY ATTORNEY	Reviewed and Approved
10/6/2010	1	Finance Drafter	Sent for Approval
10/4/2010	1	Finance Drafter	Sent for Approval
10/4/2010	1	Finance Reviewer	Reviewed and Approved
10/4/2010	1	Finance Reviewer	Reviewed and Approved
10/4/2010	1	Finance Reviewer	Reviewed and Approved
10/4/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/4/2010	1	Finance Drafter	Sent for Approval
10/3/2010	1	Finance Reviewer	Reviewed and Approved
9/28/2010	1	Finance Drafter	Sent for Approval

Explanation

This legislation authorizes the Finance and Management Director to extend the existing Service Agreement for the Real Estate Management Office with Lease Harbor LLC, under the same terms and conditions, for the final one (1) year renewal term for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio.

Ordinance No. 1756-2008, passed by City Council on November 25, 2008 authorized the Director of Finance and Management to enter into Amendment #1 of a Service Agreement that provided for two (2) additional one (1) year terms, under the same rates, terms, and conditions as the Amendment Term. The amount of this final one (1) year renewal of the Service Agreement is $23,000.00 for the term December 15, 2010 through December 14, 2011. The total amount for this contract including this renewal is $69,000.00.

Lease Harbor LLC has Contract Compliance #36-4352999 with an expiration date of 10/16/2011.

Fiscal Impact:  Funds were budgeted and are available within the Finance and Management 2010 General Fund Budget.

Title

To authorize the Finance and Management Director to extend the existing Service Agreement with Lease Harbor LLC, under the same terms and conditions for the final one (1) year renewal term, for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio; and to authorize the expenditure of $23,000.00 from the General Fund. ($23,000)

Body

WHEREAS, the Finance and Management Director wishes to extend the existing Service Agreement with Lease Harbor LLC as authorized by Ordinance 1756-2008, for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio for the final one (1) year renewal term beginning December 15, 2010; and

WHEREAS, it is necessary to authorize the expenditure of $23,000.00 or as much as may be necessary; now therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That Finance and Management Director be and is hereby authorized to extend the existing Service Agreement with Lease Harbor LLC for the final year one (1) year renewal term commencing December 15, 2010 and ending December 14, 2011 for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio.

SECTION 2.  That the expenditure of $23,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Finance and Management, Administrative Division, Division No. 45-51, Fund 010, OCA 450037, Object Level One 03, Object Level Three 3367.

SECTION 3.  That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial record.  The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.

SECTION 4.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.