Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into a contract with General Temperature Control for the installation of a new Patterson Kelly Mach Boiler and removal of the old boiler that no longer works at the Division of Police Crime Lab located at 770 E Woodrow Ave in the amount of $62,650.00. The current boiler has not been working for several months and is no longer covered under warranty. The Division of Police’s Crime Lab needs a new boiler to have hot water in the building.
CONTRACT COMPLIANCE NO: CC004830 expires September 30, 2022.
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so the Crime Lab can have a working boiler for hot water.
BID INFORMATION: The Boiler and installation were bid out by the City Purchasing Office and there was only one bid submitted. The bid was awarded to General Temperature Control.
Fiscal Impact: This ordinance authorizes the expenditure of $62,650.00 from the Public Safety Bond Funds for the purchase of a Patterson Kelly Mach Boiler, installation of said boiler, and removal of the old boiler. This ordinance also authorizes an amendment to the 2021 Capital improvement Budget and the transfer of funds between projects to properly align appropriations with projected expenditures.
Title
To authorize an amendment to the 2021 Capital Improvement Budget and the transfer of funds between Public Safety Projects; to authorize the Director of Finance and Management to enter into contract with General Temperature Control for the installation of a new Patterson Kelly Mach Boiler and removal of the old boiler at the Division of Police Crime Lab; to authorize an expenditure of $62,650.00 from Public Safety Capital Improvement Funds ; and to declare an emergency. ($62,650.00)
Body
WHEREAS, there is a need to amend Public Safety's 2021 Capital Improvement Budget and transfer funds between safety projects to properly align appropriation with projected expenditure; and
WHEREAS, there is also a need to purchase a boiler for the Division of Police location at 770 Woodrow Ave. and authorize said expenditure from Public Safety's CIB; and,
WHEREAS, the boiler was bid out and awarded to the only vendor who bid, General Temperature Control; and,
WHEREAS, the Division of Police’s Crime Lab needs a new boiler for hot water; and,
WHEREAS, an emergency exists in the usual and daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with General Temperature Control for the installation of a new Patterson Kelly Mach Boiler and removal of the old boiler at the Division of Police location at 770 Woodrow Ave. facility so the Crime Lab can have a working boiler for hot water, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvement Budget be amended in Fund 7705 and 7701 as follows:
Fund Project Number Project Name Current Auth. Revised Auth. Change
7705 P330038 - 100001 Police Fiber Installation $44,377 $0 ($44,377)
7701 P320018 - 100000 911 System Upgrade $1 $0 ($1)
7701 P330021 - 100008 Police Concrete & Asphalt $12,489 $0 ($12,489)
7701 P330021 - 100000 Roof Maintenance $5,698 $0 ($5,698)
7701 P330043 - 100001 CSB Building Lighting $14,610 $0 ($14,610)
7701 P330022 - 100003 Division Driving Track $133,047 $0 ($133,047)
7701 P330056 - 100003 Police Parking Lot Pavement $45,850 $0 ($45,850)
7705 P330021 - 100000 Police Facility Renovation $0 $44,377 $44,377
(Voted Carryover)
7701 P330021 - 100000 Police Facility Renovation $0 $0 $211,695
(Voted Carryover)
SECTION 2. That the transfer of $44,376.76 between projects in Fund 7705 and $193,506.63 between projects in Fund 7701 or so much thereof as may be needed, is hereby authorized within the Public Safety Capital Improvement Funds 7705 and 7701 per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management is hereby authorized to enter into contract with General Temperature Control for the installation of a new Patterson Kelly Mach Boiler and removal of the old boiler at the Division of Police location at 770 Woodrow Ave.
SECTION 4. That the expenditure of $62,650.00, or so much thereof as may be necessary be and is hereby authorized from Safety Capital Improvement Fund per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.