Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with G&G Cement Contractors, LLC for the construction of the Pedestrian Safety Improvements - Rich Street Sidewalks (FCMP) PID 86853 project and to provide payment for construction administration and inspection services.
The Pedestrian Safety Improvements - Rich Street Sidewalks (FCMP) PID 86853 consists of the installation of a sidewalk on the south side of Rich Street from Central Avenue to Yale Avenue including ADA accommodations at alleys and six intersections. Also, other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid submittal documents.
The estimated Notice to Proceed date is April 2, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. Six bids were received on February 5, 2015, (six majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
G&G Cement Contractors, LLC $424,148.62 Columbus, OH Majority
Newcomer Concrete Services, Inc. $457,972.16 Norwalk, OH Majority
Columbus Asphalt Paving Inc. $466,063.68 Gahanna, OH Majority
Strawser Paving Company Inc. $472,988.95 Columbus, OH Majority
Decker Construction Company $541,736.15 Columbus, OH Majority
Shelly and Sands, Inc. $594,324.12 Columbus, OH Majority
G&G Cement Contractors, LLC is to receive the award as the lowest responsive and responsible and best bidder for their bid of $424,148.62. The amount of construction administration and inspection services will be $42,414.86. The total legislated amount is $466,563.48.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors, LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for G&G Cement Contractors, LLC is 31-0924129 and expires 6/23/16.
3. FISCAL IMPACT
The city is utilizing funding from the Ohio Department of Transportation in the amount of $466,563.48 for construction and inspection services associated with this project. This legislation appropriates and expends the funds within the Fed.-State Highway Engineering Fund, Fund 765. There is no cost to the city for this project.
4. PREQUALIFICATION
Funding for this project is from the Ohio Department of Transportation and ODOT does not allow prequalification requirements. The bidder and subcontractors are exempt from the prequalification requirements under relevant sections of Columbus City Code Chapter 329.
5. EMERGENCY DESIGNATION
The department requests emergency designation in order to provide for necessary sidewalk work to commence as early as possible to ensure the safety of the traveling public.
Title
To authorize the City Auditor to appropriate funds in the amount of $466,563.48 within the Local Transportation Improvement Fund; to authorize the Director of Public Service to enter into contract with G&G Cement Contractors and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Rich Street Sidewalks (FCMP) PID 86853 project; to authorize the expenditure of up to $466,563.48 from the Fed.-State Highway Engineering Fund; and to declare an emergency. ($466,563.48)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Pedestrian Safety Improvements - Rich Street Sidewalks (FCMP) PID 86853 project; and
WHEREAS, the Pedestrian Safety Improvements - Rich Street Sidewalks (FCMP) PID 86853 project will be performed on the south side of Rich Street from Central Avenue to Yale Avenue and will include ADA accommodations at alleys and six intersections.; and
WHEREAS, bids were received on February 5, 2015, and tabulated on February 6, 2015 for the Pedestrian Safety Improvements - Rich Street Sidewalks (FCMP) PID 86853 project, and a satisfactory bid has been received; and
WHEREAS, G&G Cement Contractors, LLC will be awarded the contract for the Pedestrian Safety Improvements - Rich Street Sidewalks (FCMP) PID 86853 project; and
WHEREAS, it is necessary to enter into contract with G&G Cement Contractors, LLC; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this project should proceed immediately for the construction of this sidewalk and other improvements to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $466,563.48 be and hereby is appropriated from the unappropriated balance of the Federal-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, to the Division of Design and Construction, Department-Division No. 59-12 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591300-100000 / Federal-State Highway Engineering / 591300 / $466,563.48
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into contract with G&G Cement Contractors, G&G Cement Contractors, LLC, 2849 Switzer Avenue, Columbus, Ohio 43219, for the construction of the Pedestrian Safety Improvements - Rich Street Sidewalks (FCMP) PID 86853 project in the amount of $424,148.62 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $42,414.86.
SECTION 3. That for the purpose of paying the cost of the contract and inspection, the sum of up to $466,563.48, or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765 as follows:
Contract - $424,148.62
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591300-100000 / Federal-State Highway Engineering / 06-6621 / 591300 / $424,148.62
Inspection - $42,414.86
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 591300-100000 / Federal-State Highway Engineering / 06-6687 / 591300 / $42,414.86
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the
monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves
nor vetoes the same.