Explanation
Background: On January 22, 2001, Council approved ordinance 0112-01 authorizing a six-year contract with Maximus, Inc. for the purpose of providing software support for CourtView 2000, the Municipal Court case management system. Passage of ordinance 0539-2006 on April 3, 2006 and ordinance 1388-2006 on July 21, 2006 provided for eight months of the sixth year of a six-year contract with Maximus, Inc.
This legislation is to authorize and direct the Director of Finance and Management on behalf of the Franklin County Municipal Court Clerk to enter into a contract with Maximus, Inc. for the last four months of the sixth year of a six year contract from November 30, 2006 through March 31, 2007 to provide funding for software support services for the Clerk's CourtView 2000 case management system. The additional four months is needed to complete the negotiations for a new software support contract with Maximus, Inc. in conjunction with the City Attorney's Office.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funds for this budgeted expenditure are available within the Municipal Court Clerk 2006 computer fund appropriations.
Emergency: Emergency legislation is requested to maintain ongoing and uninterrupted software support for the CourtView 2000, the Municipal Court case management system.
Contract Compliance: Maximus, Inc. 54-1000588, expires 1/23/08
Title
To authorize and direct the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court Clerk to enter into contract with Maximus, Inc. for CourtView 2000 software support; to authorize the expenditure of $62,587.00 from the Clerk's computer fund; to declare an emergency. ($62,587.00)
Body
Whereas, Council approved ordinance 0112-01 on January 22, 2001 to establish a six year agreement with Maximus, Inc. for the CourtView 2000 primary software and secondary web-site software support for the Franklin County Municipal Court; and
Whereas, it was necessary to secure support from April 1, through July 31, 2006, four months of the sixth year of a six-year contract, authorized by ordinance 0539-2006; and
Whereas, it is necessary to secure support from August 1, 2006 through November 30, 2006 authorized by ordinance 1388-2006, for an additional four months totaling eight months of the sixth year of the six year agreement; and
Whereas, it is necessary to secure support from December 1, 2006 through March 31, 2007, for an additional four months totaling twelve months of the sixth year of the six year agreement; and
Whereas, continuation of the support agreement with Maximus, Inc. for four additional months is needed to allow the Clerk sufficient time to complete the renegotiation of a new support agreement with Maximus, Inc.; and
Whereas, an emergency exists in the usual daily operation of the Municipal Court Clerk's office, in that it is immediately necessary to provide for ongoing and uninterrupted software support for the Clerk's case management system, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court Clerk be and is hereby directed and authorized to enter into a contract with Maximus, Inc. for the last four months of the sixth year of a six year contract with Maximus, Inc. for the CourtView 2000 software support service for the period of December 1, 2006 through March 31, 2007.
Section 2. That for paying the cost thereof the sum of $62,587.00 or so much thereof as may be needed is hereby authorized to be expended from the Municipal Court Clerk computer fund, fund 227, organization one 2601, subfund number 02, oca code 260208, object level 1- 03, object level 3 - 3369.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after if the Mayor neither approves nor vetoes the same.