Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional design services for the Department of Technology, 1601 Arlingate Lane HVAC System, Phase II renovation and fire suppression system upgrade.
Ordinance No. 2163-2006, passed by City Council on December 11, 2006, authorized the original contract with Advanced Engineering Consultants, Ltd. for engineering plans and bid specifications for the evaluation of the computer center's HVAC system. Ordinance No. 1684-2007, passed November 5, 2007 authorized a modification to the contract for additional engineering, consulting, and construction management services necessary for the HVAC and fire suppressant systems. Ordinance No. 0904-2010, passed by City Council on July 21, 2010, authorized a modification to the contract for design services necessary to provide a complete set of bid documents for the Department of Technology's HVAC System Phase II renovation and fire suppression system upgrade. Under ordinance No. 1919-2007, passed 11/26/2007, Phase I and III of the HVAC project was undertaken.
The requested contract modification for design services is necessary for the re-evaluation and re-design of the removal and replacement of existing Liebert HVAC units in the data center located at 1601 Arlingate Lane. These units were not replaced at the time of the fire suppression system upgrade due to insufficient funds, however the replacement of the HVAC units is an essential need for proper functioning of the building. Advanced Engineering Consultants, Ltd. has institutional knowledge of the project and produced the original design plans. It is practical and cost effective for the coordination and continuity of the project to use Advanced Engineering Consultants, Ltd. on the design modifications. Selecting another architect at his point would lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to solicit qualifications from any other firm for these professional services. Prices already established in the contract were used to determine the cost of this modification
Advanced Engineering Consultants, Ltd. Contract Compliance No. 31-1612308, expiration date June 17, 2012.
Fiscal Impact: The original contract amount was $50,000.00. The first modification was in the amount of $46,700.00. The second modification was in the amount of $44,600.00. The cost of this modification is $9,500.00. The total cost of this contract is $150,800.00. Funds are available within the Department of Technology's, Information Services Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional engineering design services for the Department of Technology, 1601 Arlingate Lane, HVAC System Phase II renovation and fire suppression system upgrade; and to authorize the expenditure of $9,500.00 from the Department of Technology's Information Services Capital Improvement Fund. ($9,500.00)
Body
WHEREAS, Ordinance No. 2163-2006, authorized the original contract and Ordinance No. 1684-2007, authorized the a modification to the contract and Ordinance No. 0904-2010, authorized an additional modification to the contract; and
WHEREAS, it is necessary to modify the contract with Advanced Engineering Consultants, Ltd. for professional engineering design services for the City Data Center HVAC System Phase II renovation and fire suppression system upgrade; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional engineering design services for the Department of Technology, 1601 Arlingate Lane, HVAC System Phase II renovation and fire suppression system upgrade.
SECTION 2. That the expenditure of $9,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 47-02
Fund: 514
Subfund: 02
Project Number: 470036-100000
OCA Code: 470036
Object Level 1: 06
Object Level 3: 6620
Amount: $9,500.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.