Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with BOMAR Construction Company for the construction of a Horse Barn Dumpster Shelter for the Department of Public Safety, Columbus Division of Police at 2609 McKinley Avenue.
This project includes designing and constructing a metal shelter over the horse barn dumpster at 2609 McKinley Avenue. This contract is necessary in order to meet current Stormwater and EPA requirements.
The Department of Finance and Management, Office of Construction Management, solicited an informal bid for the construction of the Horse Barn Dumpster Shelter. This informal bid was secured using the provisions of Section 329.23 of the Columbus City Codes for awarding construction contracts not exceeding one-hundred thousand dollars. The city received three (3) responses (0 FBE, 0 MBE, and 1 F1) as follows:
Company City AS1/FBE/MBE/F1
BOMAR Construction, Inc. Grove City F1
The Righter Company, Inc. Columbus EBOCC
General Maintenance & Engineering Company Columbus EBOCC
The Office of Construction Management recommends the bid award be made to the lowest, responsive, and responsible bidder, BOMAR Construction Company.
BOMAR Construction Company Contract Compliance No. 31-1430310, expiration date November 30, 2020.
Fiscal Impact: This legislation authorizes an expenditure of $59,619.00 from the Safety Voted Bond Fund for services related to the construction of the Horse Barn Dumpster Shelter. These funds were budgeted within the Public Safety capital budget.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with BOMAR Construction Company for services related to the construction of the Horse Barn Dumpster Shelter; and to authorize the expenditure of $59,619.00 from the Safety Voted Bond Fund. ($59,619.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for the services related to the construction of the Horse Barn Dumpster Shelter at 2609 McKinley Avenue; and
WHEREAS, three firms submitted bids and BOMAR Construction Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure $59,619.00 from the Safety Voted Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Department, to enter into contract with BOMAR Construction Company for the Horse Barn Dumpster Shelter, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with BOMAR Construction Company for Horse Barn Dumpster Shelter for the Department of Public Safety.
SECTION 2. That the expenditure of $59,619.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7701, Safety Voted Bond Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.