Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a purchase order with Utility Truck Equipment, Inc. for the purchase of a Heavy Duty, Tandem Axle Multi Reel Cable Trailer for the Division of Power and Water (Power). This trailer is necessary to replace existing equipment that is in poor condition and past its useful life.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003272). Four vendors were solicited and one (MAJ) bid was received and opened on June 4, 2009. The bid received from Utility Truck Equipment, Inc., in the amount of $24,990.00, met specifications and an award is recommended.
SUPPLIER: Utility Truck Equipment, Inc., Contract Compliance Number: 310989420, expires 12/06/2009. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: This item was not budgeted in the 2009 Electricity Operating Fund, however, other purchases have been deferred to allow sufficient authority within the current budget for this purchase. There were no similar purchases in 2007 or 2008.
Title
To authorize the Director of Finance and Management to enter into a purchase order with Utility Truck Equipment, Inc. for the purchase of a Heavy Duty, Tandem Axle Multi Reel Cable Trailer for the Division of Power and Water and to authorize the expenditure of $24,990.00 from the Electricity Operating Fund. ($24,990.00)
Body
WHEREAS, a Heavy Duty, Tandem Axle Multi Reel Cable Trailer is required by the Division of Power and Water for its everyday operation; and
WHEREAS, the Purchasing Office opened formal bids on June 4, 2009 for the purchase of a Heavy Duty, Tandem Axle Multi Reel Cable Trailer for the Division of Power and Water (Power); and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, Utility Truck Equipment, Inc.; and
WHEREAS, a purchase order will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003272 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Utility Truck Equipment, Inc. for the purchase of a Heavy Duty, Tandem Axle Multi Reel Cable Trailer for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $24,990.00, or so much thereof as may be needed, be and the same hereby is authorized from the Electricity Operating Fund, Fund No. 550, OCA 606723, Object Level l: 06, Object Level 3: 6652.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.