Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to execute a planned modification to an existing contract for HVAC Maintenance Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division. This is a division wide contract to provide HVAC Maintenance Services on an annual basis for the two (2) wastewater treatment facilities, and the Compost Facility within the Division of Sewerage and Drainage. Typical work consists in general of monthly maintenance and necessary repairs of the various HVAC equipment within the Division. This contract was in effect for one (1) year to and including April 7, 2009. The contract language allows for the Division of Sewerage and Drainage to extend the contract for two (2) additional years on a year to year basis upon mutual agreement and budgeted funds. This is the 3rd year of the contract. The expiration date will be April 7, 2011.
SUPPLIER: Jim Skaggs dba Cornerstone Maintenance Services Ltd (01-0852059) Expires 1-7-11
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $169,000.00 is needed for this service.
$136,315.90 was spent in 2009
$123,823.68 was spent in 2008
Title
To authorize the Director of Public Utilities to execute a planned modification for an existing contract with James Skaggs dba Cornerstone Maintenance Services, Ltd. for HVAC Maintenance Services for the Division of Sewerage and Drainage; and to authorize the expenditure of $169,000.00 from the Sewerage System Operating Fund. ($169,000.00)
Body
WHEREAS, the Department of Public Utilities opened formal bids on December 12, 2007. Three (3) bids were received. After review of the bids, the Division of Sewerage and Drainage awarded the contract to the lowest, responsive and responsible bidder James Skaggs dba Cornerstone Maintenance Services, Ltd., and
WHEREAS, this contract was in effect for one (1) year to and including April 7, 2009. The contract language allows for the Division of Sewerage and Drainage to extend the contract for two (2) additional years on a year to year basis upon mutual agreement and budgeted funds, and
WHEREAS, the Director of Public Utilities wishes to extend and increase the existing contract for one (1) year with a new expiration date of April 7, 2011; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify and increase Contract No. EL007849 with Cornerstone Maintenance Services, Ltd., 10779 U.S. Rt. 42 Plain City, OH 43064, in accordance with the specifications on file in the office of the Division of Sewerage and Drainage.
Section 2. That the expenditure of $169,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL007849, as follows:
Jackson Pike Wastewater Treatment Plant
OCA: 605030
Object Level 1: 03
Object Level 3: 3374
Amount: $70,000.00
Southerly Wastewater Treatment Plant
OCA: 605063
Object Level 1: 03
Object Level 3: 3374
Amount: $79,000.00
SW Compost Facility
OCA: 605899
Object Level 1: 03
Object Level 3: 3374
Amount: $10,000.00
Treatment Engineering (Fairwood Avenue Facility)
OCA: 605378
Object Level 1: 03
Object Level 3: 3374
Amount: $10,000.00
Section 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.