Explanation
BACKGROUND: This ordinance is to modify an existing contract (FL005944) with Fechheimer Brothers for the purchase of Fire Rated Uniform Under Shirts. The contract needs to be modified to allow for the purchase of under shirts without silk-screening on the backs and for the purchase of blank under shirts that have no embroidery or silk-screening. This modification will result in the shirts having a longer life and will accommodate outfitting new hires during the year, as well as, promotions since the current contract has a 1200 minimum order requirement. The blank shirts will be embroidered as needed through a current uniform contract with Galls RT II, LLC dba Roy Tailors Uniform Company of Columbus. The contractor has proposed lower pricing for the under shirts with a $3.00 reduction per shirt for no silk-screening on the back and a $5.25 reduction per shirt for no embroidery. The original contract was established based on a competitive bid process (Solicitation No. SA005436) in accordance with Ordinance No. 1765-2014 Passed 7/28/14 and Ordinance No. 2657-2013 passed 12/2/13. Fechheimer Brothers CC# 311000330 expires 6/12/2016.
1. Amount of additional funds: There are no additional funds needed for this purchase.
2. Reason additional needs were not foreseen: The Division of Fire realized after the contract was finalized that the reflective silk-screening on the back would only have a 50 wash life expectancy and the minimum order requirements didn't provide a workable solution for outfitting new hires and promotions.
3. Reason other procurement processes not used: Urgency in getting firefighters outfitted with these new FR Uniform Under Shirts.
4. How cost was determined: Pricing was negotiated with contractor and variations priced lower than quoted under shirts.
This ordinance is being submitted as an emergency to be in compliance with union negotiated agreements and to provide firefighters with uniforms for their personal safety.
FISCAL IMPACT: No funding is required to modify the current contract.
Title
To authorize the Finance and Management Director to modify a contract with Fechheimer Brothers for the purchase of Fire Rated Uniform Under Shirts; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a contract for the purchase of Fire Rated Uniform Under Shirts based on a formal bid process (SA005436); and
WHEREAS, FL005944 was established with Fechheimer Brothers as per Ordinance's 1765-2014 passed 7/28/14 and 2657-2013 Passed 12/2/13 for the purchase of Fire Rated Unifiorm Under Shirts, and it is in the best interest of the City to modify the contract to allow for two (2) additional variations, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire in that it is immediately necessary to modify the contract with Fechheimer Brothers for the purchase of Fire Rated Uniform Under Shirts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify the contract with Fechheimer Brothers, FL005944.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.