Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Carpenter Marty Transportation Inc., in the amount of up to $850,000.00 for the Arterial Street Rehabilitation - Polaris Parkway project.
The Department of Public Service initiated a procurement effort that will result in the award and execution of a detailed design contract. This project, also known as DEL-CR615-0.000 (PID Number 95549), includes completion of the Project Development Process (PDP) for improvements including widening Polaris Parkway to provide a third eastbound through lane from I-71 to Olde Worthington Road and a third westbound through lane from Orion Place to Olde Worthington Road. This project also includes the installation of a shared use path along the east side of Orion Place and the south side of Polaris Parkway beginning at the existing shared use path at the intersection of Polaris Parkway and Olde Worthington Road. The Mid-Ohio Regional Planning Commission (MORPC) will partially fund right-of-way construction in fiscal years 2017 and 2018, respectively. The Ohio Department of Transportation will manage these funds.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Polaris Parkway project and advertised the project on the Vendor Services web site from January 23, 2015, to February 12, 2015. The city received nine (9) responses. The Evaluation Committee met on February 23, 2015 and deemed seven (7) of the projects responsive and fully evaluated them.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Columbus Engineering Consultants, Inc. Columbus, Ohio ASN
Crawford, Murphy & Tilly, Inc. Columbus, Ohio MAJ
PRIME AE Group, Inc. Columbus, Ohio ASN
Carpenter Marty Transportation Inc. Columbus, Ohio MAJ
IBI Group Westerville, Ohio MAJ
OHM Advisors Columbus, Ohio MAJ
Strand Associates, Inc. Columbus, Ohio MAJ
The Evaluation Committee gave Carpenter Marty Transportation Inc. highest score and awarded them the Arterial Street Rehabilitation - Polaris Parkway contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Carpenter Marty Transportation Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Carpenter Marty Transportation Inc. is 46-0918246 and expires 8/9/15.
3. FISCAL IMPACT
Funds in the amount of $850,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so as to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with Carpenter Marty Transportation Inc. for engineering, technical, and surveying services in connection with the Arterial Street Rehabilitation - Polaris Parkway project; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the expenditure of up to $850,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($850,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements to the Arterial Street Rehabilitation - Polaris Parkway project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Carpenter Marty Transportation Inc. for the provision of engineering and design services described above in the amount of up to $850,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract to prevent unnecessary delays in the Department's Capital Improvement Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Carpenter Marty Transportation Inc. for the Arterial Street Rehabilitation - Polaris Parkway project for engineering and design services in an amount of up to $850,000.00.
SECTION 2. The sum of $267,605.27 be and is hereby appropriated from the unappropriated balance of the Streets and Highways Bond Fund, Fund 704, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015 to the Department of Public Service, Department 59-12, Object Level One 06, Project Number 530052-100004, OCA Code 745204, Object Level Three 6600.
SECTION 3. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530052-100004 / Morse Road Phase 2 / 06-6600 / 745204 / $267,605.27
704 / 530052-100000 / Morse Road Area Investment / 06-6600 / 591250 / $115.58
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100051 / Arterial Street Rehabilitation - Polaris Parkway / 06-6600 / 710351 / $267,720.85
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $850,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100051 / Arterial Street Rehabilitation - Polaris Parkway / 06-6682 / 710351 / $850,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.