Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts FL002526 and FL002528, for water mainline and fire hydrant parts, with Midwest Pipe & Supply and Hughes Supply, respectively. The Division of Water has already encumbered $150,246.20 against these two contracts but needs to encumber additional funds for fire hydrant parts, as we are increasing our hydrant maintenance program to reduce hydrants out of service to less than 1%. Therefore, the Division of Water would like to establish additional Blanket Purchase Orders, with Midwest Pipe & Supply and Hughes Supply, for fire hydrant parts, in the amount of $161,616.25. The Contract Compliance numbers are listed below. These vendors do not have certified MBE/FBE status.
Vendor Contract Compliance #
Midwest Pipe & Supply 54-1211771 (002)
Hughes Supply 59-0559446
It is requested that this Ordinance be handled in an emergency manner, so we can repair the fire hydrants as soon as possible, for obvious safety reasons.
FISCAL IMPACT: The Division of Water, in order to achieve new goals set by the Department of Public Utilities and City Council, will re-prioritize other expenditures in order to cover these hydrants.
$14,243.00 was expended for fire hydrant parts during 2004.
$235,384.00 was expended for fire hydrant parts during 2003.
Title
To authorize the Finance Director to establish additional Blanket Purchase Orders, for fire hydrant parts, from established Universal Term Contracts, with Midwest Pipe & Supply and Hughes Supply, for the Division of Water, to authorize the expenditure of $161,616.25 from Water Systems Operating Fund, and to declare an emergency. ($161,616.25)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts FL002526 and FL002528 for water mainline and fire hydrant parts, and
WHEREAS, the Division of Water has already encumbered $150,246.20 against these two contracts but needs to encumber additional funds for fire hydrant parts, as we are increasing our hydrant maintenance efforts to reduce out of service hydrants, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to establish additional Blanket Purchase Orders, for fire hydrant parts, in an emergency manner, so we can repair fire hydrants as soon as possible, based on the above mentioned Universal Term Contracts, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized to establish additional Blanket Purchase Orders, for fire hydrant parts, from established Universal Term Contracts, with Midwest Pipe & Supply and Hughes Supply, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $161,616.25 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602722, Object Level One 02, Object Level Three 2267, with the vendors and amounts listed below, to pay the cost thereof.
Vendor Amount
Midwest Pipe & Supply $ 62,634.25
Hughes Supply $ 98,982.00
$161,616.25
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.