Explanation
This ordinance authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into the second contract renewal with NashWest, LLC for support services. The support services are for the CourtView Version 2.34 Integrated Case Management System (hereinafter "case management system").
Ordinance 1521-2009 passed by Columbus City Council authorized the Municipal Court Clerk to enter into contract with NashWest, LLC for a period of one year, with renewal options for two consecutive years.
Bid Information:
The Municipal Court Clerk solicited formal competitive bids through SA003410. One proposal was received by the Clerk's Office. The proposal was reviewed by an evaluation committee of five (5). The vendor met the requirements. In agreement with the committee, the Municipal Court Clerk awarded a contract to NashWest, LLC.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contracts:
1st Year - Ordinance 1521-2009; $144,000.00; EL009840
1st Modification - Ordinance 1510-2010; $80,000.00; EL011125
2nd Modification - Ordinance 1890-2011; $30,000.00
Contract Compliance #: 20-8198958
Expiration Date: 9/3/2012
Fiscal Impact: Funds totaling $30,000.00 are available within the Municipal Court Clerk 2011computer fund budget.
Emergency: Emergency legislation is requested to maintain ongoing and uninterrupted software support for the case management system.
Title
To authorize the Municipal Court Clerk to exercise the second of two contract renewals with NashWest, LLC for software support services for the Municipal Court Clerk's case management system; to authorize the expenditure of $30,000.00 from the Municipal Court Clerk computer fund; and to declare an emergency. ($30,000.00)
Body
Whereas, it is necessary to enter into the second contract renewal with NashWest, LLC for software support services for the case management system for the Municipal Court Clerk's Office; and
Whereas, an emergency exists in the usual daily operation of the Municipal Court Clerk's Office, in that it is immediately necessary to enter into said contract renewal with NashWest, LLC. for ongoing and uninterrupted support services for the case management system, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Municipal Court Clerk be and is hereby authorized and directed to enter into the second contract renewal with NashWest, LLC for software support services for the case management system for the Municipal Court Clerk's Office.
Section 2. That for paying the cost thereof the sum of $30,000.00 or so much thereof as may be needed is hereby authorized to be expended from the Municipal Court Clerk computer fund, fund 227, department 2601, subfund number 02, oca code 260208, object level 1- 03, object level 3 - 3369- $30,000.00.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after if the Mayor neither approves nor vetoes the same.