Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional services agreement with Stantec Consulting Services, Inc. for the General Engineering Services Agreement, for the Division of Power and Water.
The original legislation was approved under Ordinance No. 0977-2009, indicating future modifications up to $400,000.00 through 2011.
Work performed under the original contract included general design services for the Reservoir Pollution Reduction Project of which the City has been provided Federal Stimulus money under the 2009 American Recovery and Reinvestment Act.
The general purpose of this contract (modification #1) is to provide general engineering services to the Division of Power and Water, Water Distribution Engineering, on an "as-needed" basis. Work items shall consist of field investigations, surveying, and other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to various water distribution and facility projects.
1. Amount of additional funds to be expended: $200,000.00
Original Contract Amount: $686,641.40
Amount of original contract and modification #1: $886,641.40
2. Reasons additional goods/services could not be foreseen:
A modification amount up to $400,000.00 was foreseen.
3. Reason other procurement processes are not used:
Modifications to this agreement were anticipated as part of the original legislation.
4. How cost of modification was determined:
The original legislation indicated modifications up to $400,000.00 would be needed. $200,000 of this is the first modification of the original contract and the next $200,000.00 will be in the second modification to the contract.
Contract Compliance Information: 11-2167170expires 12/17/11, Majority
FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2009 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional services agreement with Stantec Consulting Services, Inc. for the General Engineering Services Agreement for the Division of Power and Water; to authorize a transfer and expenditure within the Water Build America Bonds Fund; and to amend the 2009 Capital Improvements Budget. ($200,000.00)
Body
WHEREAS, Contract No. EL009594 was authorized by Ordinance No. 0977-2009, passed July 20, 2009, was executed on August 10, 2009, and was approved by the City Attorney on August 26, 2009; and
WHEREAS, the Division of Power and Water would like to modify and increase the contract for general engineering services for 2010; and
WHEREAS, it is necessary for this Council authorize the transfer within and expenditure of funds from the Water Build America Bonds Fund, for the Division of Power and Water, and
WHEREAS, it is necessary to authorize an amendment to the 2009 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the professional services agreement with Stantec Consulting Services, Inc., for the General Engineering Services Agreement, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional services agreement with Stantec Consulting Services, Inc. for the General Engineering Services Agreement, in the amount of $200,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $102,092.10 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690368-100000 (new funding) | Long St. W.L. | 609368 | -$102,092.10
609 | 690236-100026 (new funding) | Gen'l Eng. Svcs. - Stantec | 623626 | +$102,092.10
SECTION 4. That the 2009 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690368-100000 (new funding) | Long St. W.L. | $1,474,482 | $1,372,389 | -$102,093
609 | 690236-100026 (new funding) | Gen'l Eng. Svcs. - Stantec | $97,908 | $200,001 | +$102,093
SECTION 5. That the expenditure of $200,000.00 is hereby authorized for the General Engineering Services Agreement within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690236-100026 (new funding), Object Level Three 6686, OCA Code 623626.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.