Explanation
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with pre-established universal term contract (UTC)/purchase agreement (PA) PA000901, with AT&T for data services.
Per Ordinance 2557-2017 (and all exhibits) passed by City Council on October 30, 2017, this on-going project is a collaborative partnership between the city and the Columbus City Schools. As the city expands its VOIP solution, services and equipment are made available to the schools and the schools are, in turn, reimbursing the city for incurred costs. These costs include maintenance and license renewals, phone and data charges, staff augmentation, etc. The funds are deposited into a special sub fund, created expressly to account for the project’s revenues and expenditures. Periodic appropriations from the un appropriated balance of this sub fund are sought as needed and as funds are received by the city.
Finally, this ordinance authorizes the expenditure of $120,000.00 for the above noted AT&T data services.
CONTRACT COMPLIANCE:
AT&T: EBO_CC-#006413
FISCAL IMPACT:
Funds for the above-described purpose are available and budgeted in the Information Services Operating Fund, Columbus City Schools Telephone Services sub fund.
EMERGENCY JUSTIFICATION:
DoT requests emergency action on this ordinance so that funds are in place to continue implementation of the above-described VOIP project without interruption.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all general budget reservations resulting from this ordinance with a pre-established universal term contract/purchase agreement with AT&T for data services; to authorize the expenditure of $120,000.00 for the above-described purpose to continue the City of Columbus, Columbus City Schools Voice-Over-Internet-Protocol (VOIP) telephone project; and to declare an emergency. ($120,000.00)
Body
WHEREAS, on October 31, 2017, the City of Columbus and Columbus City Schools entered into a collaborative partnership for a Voice-Over-Internet-Protocol solution with the passage of Ordinance 2557-2017; and
WHEREAS, pursuant to the above noted ordinance and all attachments and exhibits, Columbus City Schools periodically provides funds to the City of Columbus for incurred costs; and
WHEREAS, these funds are deposited into a special subfund, created expressly for the purpose of accounting for the project’s revenues and expenditures; and
WHEREAS, the Department of Technology desires to expense the amount noted to ensure the availability of budget authority for the continuance of the above-named project and to associate all general budget reservations resulting from this ordinance with a pre-established universal term contract/purchase agreement with AT&T for data services for $120,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to undertake the above-stated actions to continue implementation of the above-described VOIP project without interruption, for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all general budget reservations resulting from this ordinance with a pre-established universal term contract (UTC)/purchase agreement (PA) PA000901, with AT&T for data services as follows:
SECTION 2. That the expenditure of $120,000.00, or so much thereof as may be necessary, is hereby authorized as shown in the attachment to this ordinance for the above-mentioned purpose. (See 3044-2023 EXP)
SECTION 3. That, in the Department of Technology, Information Services Division, for the above-stated actions and on behalf of the City of Columbus, Columbus City Schools Voice-Over-Internet-Protocol collaborative project, a total expenditure of $120,000.00, or so much thereof as may be necessary, is authorized as follows in the attachment to this ordinance. (See 3044-2023EXP)
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.