Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to enter into a contract modification with GEA Mechanical Equipment US, Inc. to provide for the Service and Maintenance of Westfalia Separator Centrifuges and Subcomponents. The sludge produced at the Jackson Pike Wastewater Treatment Plant begins in a liquid form and the centrifuges and subcomponents spin the water out of the sludge to make it a thicker more cake like substance. This thicker sludge is either stored in silos for future use in land application or is sent to the Southwesterly Compost Facility for use in the production of Com-Til.
There is a need to enter into a modification of the maintenance service and parts contract to insure continued optimum performance of the thickening centrifuges to support the Jackson Pike Wastewater Treatment Plant processes. This contract modification is intended to cover the regular service and maintenance as specified in the OEM maintenance and instruction manual, which includes inspections, adjustments, repair, and parts replacement for the thickening centrifuges supplied to the City.
GEA Mechanical Equipment US, Inc., with headquarters located in Northvale, New Jersey, is the Sole distributor and factory authorized repair, service and parts provider for Westfalia Separator Centrifuges and subcomponents manufactured by their parent company GEA Westfalia Separator GmbH, located in Oelde, Germany. This includes, but is not limited to, parts and components such as motors, primary-secondary-gears, bowl shells, and conveyor scrolls.
The original ordinance was submitted in accordance with the relevant provisions of City Code Chapter 329 relating to Sole Source procurement. A letter from the vendor is attached to this ordinance.
The original contract EL015995 was established for a period of one (1) year with two additional one (1) year renewal options with a maximum obligation of $100,000.00. Each of the renewal options are subject to review and approval by City Council, and the appropriation and certification of funds by the City Auditor. This modification is the third year of the contract and will add $200,000.00. All terms and conditions of the original agreement remain in full force and effect. The contract will be extended through August 28, 2017. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
SUPPLIER: GEA Mechanical Equipment US, Inc. (27-4109506), Expires October 28, 2017
GEA Mechanical Equipment US, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract Modification No. 3 is to ADD $200,000.00. Total contract amount including this modification is $500,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. The contract was initially established for three (3) years and this modification is the third year of the contract and will add $200,000.00. All terms and conditions of the original agreement remain in full force and effect.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The Department of Public Utilities and GEA Mechanical Equipment US, Inc. negotiated the cost of the contract.
FISCAL IMPACT: $200,000.00 is budgeted and needed for this purchase. Current work being performed by the company will expend $237,612.08 of the previously established funding.
$0.00 was spent in 2015
$0.00 was spent in 2014
Title
To authorize the Director of Public Utilities to enter into a contract modification with GEA Mechanical Equipment US, Inc. to provide for the Service and Maintenance of Westfalia Separator Centrifuges and Subcomponents for the Division of Sewerage and Drainage in accordance with the relevant provisions of sole source procurement of the City Code; and to authorize the expenditure of $200,000.00 from the Sewerage System Operating Fund. ($200,000.00)
Body
WHEREAS, the Jackson Pike Wastewater Treatment Plant utilizes Westfalia Separator Centrifuges and Subcomponents in its processes to convert sludge from a watery substance into a thicker more cake like substance, and
WHEREAS, this thicker sludge is either stored in silos for future use in land application or is sent to the Southwesterly Compost Facility for use in the production of Com-Til, and
WHEREAS, there is a need to modify and extend the maintenance service and parts contract to insure continued optimum performance of the thickening centrifuges to support the Jackson Pike Wastewater Treatment Plant processes, and
WHEREAS, GEA Mechanical Equipment US, Inc., with Headquarters located in Northvale, New Jersey is the Sole distributor and factory authorized repair, service and parts provider for Westfalia Separator Centrifuges and subcomponents manufactured by their parent company GEA Westfalia Separator GmbH, located in Oelde, Germany, and
WHEREAS, the original contract was awarded pursuant to the relevant provisions of City Code Chapter 329 relating to Sole Source procurement; and
WHEREAS, the Department of Public Utilities wishes to modify EL015995 with GEA Mechanical Equipment US, Inc. for Service and Maintenance of Westfalia Separator Centrifuges and Subcomponents, and
WHEREAS, the original contract EL015995 was established for a period of one (1) year with two additional one (1) year renewal options with a maximum obligation of $100,000.00; this modification is the third year of the contract and will add $200,000.00. All terms and conditions of the original agreement remain in full force and effect. The contract will be extended through August 28, 2017. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required, and
WHEREAS, the vendor has agreed to modify EL015995 at current prices and conditions, and it is in the best interest of the City to exercise this option; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify EL015995 with GEA Mechanical Equipment US, Inc., 100 Fairway Court, Northvale, NJ 07647, to extend the term for Service and Maintenance of Westfalia Separator Centrifuges and Subcomponents for the Division of Sewerage and Drainage in such form and including such terms and conditions as are approved by the City Auditor and City Attorney.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That this service agreement is being established in accordance with the relevant provisions of the City Code Section 329 relating to sole source procurement.
SECTION 4. That the expenditure of $200,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewer System Operating Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.