Explanation
1. BACKGROUND
This ordinance provides $340,393.00 to prevent inspection deficits for Capital Improvement Programs within the Departments of Public Service, Public Utilities, and Development. Construction inspection funding is normally authorized in construction legislation and available throughout the project. Departments estimate inspection costs by taking a percentage of the construction cost. Occasionally the funds set-up for this cost are insufficient to cover the inspection of the project through project completion. It is then necessary to request additional funding for the remaining inspection costs. This ordinance authorizes $340,393.00 to prevent inspection deficits for the following projects:
Department of Public Utilities | Division of Water
Division of Water
Intersection Improvements - Alkire at Holt/Livingston at Lockbourne/
Hudson at McGuffey (690236-0) $ 1,214.00
Joyce Ave Phase 1 (690236-6) $ 542.88
Total $ 1,756.88
Division of Sewerage and Drainage
Joyce Ave Phase 1 (Stormwater) $ 2,828.00
Total $ 2,828.00
Department of Development
Misc. Economic Development - Weinland Park $ 60,000.00
Brick Rehabilitation - Pearl Street $ 2,500.00
UIRF - North Broadway Left Turn Lane $ 7,000.00
Intersection Improvements - Livingston Ave. $ 31,135.00
Total $ 100,635.00
Department of Public Service
Division of Infrastructure Management
Bikeway Development- Spot and Miscellaneous Improvements $ 7,000.00
Bikeway Development - Pavement Markings $ 2,700.00
Bikeway Development - Bikeway Shelters $ 4,100.00
Bikeway Development-Markings/Signage/Spot Improvements $ 9,800.00
Pedestrian Safety Improvements Joyce Ave.-Denune to Agler $ 17,000.00
Total $ 40,600.00
Division of Traffic Management
Bridge Rehabilitation - Somersworth Drive over Stream $ 5,000.00
Bridge Rehabilitation - Annual Citywide 2012 $ 38,000.00
Bridge Rehabilitation - Ohio Center Way $ 15,000.00
Bridge Cleaning and Sealing 2013 $ 15,000.00
Total $ 73,000.00
Division of Design and Construction
Intersection Improvements - Alkire at Holt - Livingston at Lockbourne -
Hudson at McGuffey $ 59,494.00
Resurfacing 2012 Package 1 $ 5,000.00
Arterial Street Rehab - Karl Road Improvements $ 15,000.00
Citywide Curb Rehabilitation - 2013 Project 1 $ 7,900.00
ADA Curb Ramps - Citywide Curb Ramps 2013 Project 1 $ 30,000.00
Roadway Improvements - Tech Center South $ 2,500.00
Operation Safewalks - Joyce Avenue Phase 1 $ 1,679.12
Total $ 121,573.12
Total Needed = $340,393.00
These projects require additional construction inspection funds for varying reasons including project unforeseen conditions, weather, construction change orders, etc.
2. FISCAL IMPACT
Funding for these expenses is available within the 2014 Capital Improvements Budget. An amendment to the 2014 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure. This ordinance is contingent upon passage of 3073-2014 for the appropiation of funds needed for Fund 266 expenditures.
3. EMERGENCY DESIGNATION
Emergency action is requested in the interest of maintaining proper accounting and fund integrity in a timely manner.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to appropriate $57,936.00 from the unappropriated balance of the Street and Highways Bonds Fund; to authorize the City Auditor to transfer $1,756.88 within the Water Works Enlargement Voted Bonds Fund; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways General Obligation Bonds Fund and within the Storm Recovery Zone Fund; to authorize the City Auditor to transfer funds between the Streets and Highways Bond Fund and the Local Transportation Improvement Fund; to authorize the City Auditor to appropriate a sum of $59,494.00 within the Local Transportation Improvement Fund; to authorize the expenditure of $340,393.00 from the Streets and Highways Bonds Fund, the Water Works Enlargement Voted Bonds Fund, the Storm Recovery Zone Fund, and the Local Transportation Improvement Fund for the purpose of providing sufficient funding for Construction Inspection and Administration Services on several projects; and to declare an emergency. ($340,393.00)
Body
WHEREAS, capital improvement projects undertaken by departments within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set-up in legislation for construction inspection; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Department of Public Utilities, and the Department of Development in that funds should be established immediately in order to prevent a net inspection deficit and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530086-100005 / Intersection Improvements - Livingston Avenue (Voted Carryover) / $0.00 / $57,936.00 / $57,936.00 (to match cash)
704 / 440104-100011 / Misc. Econ Development Weinland Park Phase 3A (Voted Carryover) / $1,930,730.00 / ($60,000.00) / $1,870,730.00
704 / 440104-100012 / Misc. Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B (Voted Carryover) / $1.00 / $60,000.00 / $60,001.00
704 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection (Voted Carryover) / $265,293.00 / ($162,439.00) / $102,854.00
704 / 530087-100005 / ADA Curb Ramps - Repair (Voted Carryover) / $4,099.00 / $25,901.00 / $30,000.00
704 / 530105-100002 / Brick Rehabilitation - Pearl Street (Voted Carryover) / $0.00 / $2,500.00 / $2,500.00
704 / 530210-100015 / Curb Reconstruction - Citywide Curb Rehabilitation Program (Voted Carryover) / $0.00 / $7,900.00 / $7,900.00
704 / 530301-100067 / Bridge Rehabilitation - Citywide (Voted Carryover) / $0.00 / $38,000.00 / $38,000.00
704 / 530301-161476 / Bridge Rehabilitation - Somersworth Drive Over Stream (Voted Carryover) / $0.00 / $5,000.00 / $5,000.00
704 / 530301-163177 / Bridge Rehabilitation - Ohio Center Way over Conrail (Voted Carryover) / $0.00 / $15,000.00 / $15,000.00
704 / 540002-100002 / Bikeway Development- Spot and Miscellaneous Improvements (Voted Carryover) / $1.00 / $7,000.00 / $7,001.00
704 / 540002-100055 / Bikeway Development - Citywide (Voted Carryover) / $0.00 / $13,900.00 / $13,900.00
704 / 590955-100003 / Operation Safewalks - Joyce Ave. Phase 1 (Voted Carryover) / $1.00 / $1,680.00 / $1,681.00
704 / 590105-100069 / Pedestrian Safety Improvements - Joyce Ave.- Denune to Agler (Voted Carryover) / $0.00 / $17,000.00 / $17,000.00
704 / 530086-100001 / Intersection Improvements - Alkire Road at Holt Road (Voted Carryover) / $0.00 / $28,558.00 / $28,558.00
677 / 610779-100000 / Bulen Ave SSI / $6,321.00 / ($2,828.00) / $3,493.00
677 / 610704-100000 / Linden Area SSI / $0.00 / $2,828.00 / $2,828.00
606 / 690236-100038 (carryover) | Main St.-James Rd. WL Imp's / $0.00 / $89,885.00 / $89,885.00
(establish authority for cancellation + future amendment/rounding)
606 / 690236-100038 (carryover) / Main St.-James Rd. WL Imp's / $89,885.00 | ($1,757.00) / $88,128.00
606 / 690236-100000 (carryover) / Water Main Rehab. / $42,714.00 / $1,214.00 / $43,928.00
606 / 690236-100006 (carryover) / Hudson/Joyce WL / $0.00 / $543.00 / $543.00
SECTION 2. That the City Auditor is hereby authorized to transfer $1,756.88 within the Water Works Enlargement Voted Bonds Fund, Fund 606, O.L. 01 06 Codes 06 6687, as follows:
FROM:
Fund / Dept - Div / Project Number / Project / O.L. 01 03 Codes / OCA Code / Amount
606 / 690236-100038 (carryover) / Main St.-James Rd. WL Imp's / 06-6687 / 623638 / ($1,756.88)
TO:
Fund / Dept.-Div./ Project Number / Project / O.L. 01 03 Codes / OCA Code / Amount
606 / 690236-100000 (carryover) / Water Main Rehab. / 06-6687 / 606236 / $1,214.00
606 / 690236-100006 (carryover) / Hudson/Joyce WL / 06-6687 / 662366 / $542.88
SECTION 3. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways General Obligation Bonds Fund, Fund 704, and within the Storm Recovery Zone Fund, Fund 677, as follows:
Transfer from Department of Public Service:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection / 06-6600 / 746171 / ($137,022.00)
704 / 440104 - 100011 / Miscellaneous Economic Development - Weinland Park Phase 3A / 06-6600 / 710411 / ($60,000.00)
Transfer from Division of Sewerage and Drainage (Stormwater): 60-15
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
677 / 610773-100000 / Bulen Ave SSI / 06-6600 / 677773/ ($2,828.00)
Transfer to Department of Public Service:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100012 / Miscellaneous Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B / 06-6600 / 710412 / $60,000.00
704 / 530105-100002 / Brick Rehabilitation - Pearl Street / 06-6600 / 740502 / $2,500.00
704 / 530210-100015 / Curb Reconstruction - Citywide Curb Rehabilitation Program / 06-6600 / 742103 / $4,899.00
704 / 530282-100101 / Resurfacing - Citywide / 06-6600 / 704101 / $3,024.00
704 / 530301-100067 / Bridge Rehabilitation - Citywide / 06-6600 / 743167 / $37,868.00
704 / 530301-161476 / Bridge Rehabilitation - Somersworth Drive Over Stream / 06-6600 / 743176 / $5,000.00
704 / 530301-163177 / Bridge Rehabilitation - Ohio Center Way over Conrail / 06-6600 / 763177 / $15,000.00
704 / 540002-100002 / Bikeway Development - Spot and Misc. Improvements / 06-6600/ 720202 / $7,000.00
704 / 540002-100026 / Bikeway Development - Pavement Markings / 06-6600 / 720226 / $2,700.00
704 / 540002- 100055 / Bikeway Development - Bikeway Shelters / 06-6600 / 720255 / $11,793.00
704 / 590955-100003 / Operation Safewalks - Joyce Avenue Phase 1 / 06-6600 / 743955 / $1,680.00
704 / 590105-100069 / Pedestrian Safety Improvements - Joyce Ave.- Denune to Agler / 06-6600 / 750569 / $17,000.00
704 / 530086-100001 / Intersection Improvements - Alkire Road at Holt Road / 10-5501 / 748601 / $28,558.00
Transfer to Division of Sewerage and Drainage (Stormwater): 60-15
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
677 / 610704-100000 / Linden Areawide SSI / 06-6687 / 677704 / $2,828.00
SECTION 4. That the City Auditor be and is hereby authorized to transfer funds between the Streets and Highways Bond Fund, Number 704, and the Local Transportation Improvement Fund, Fund 763, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100001 / Intersection Improvements - Alkire Road at Holt Road / 10-5501 / 748601 / $28,558.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
763 / 591226-100000 / Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey / 80-0886 / 591226 / $28,558.00
SECTION 5. The City Auditor be and is hereby authorized to appropriate a sum of $59,494.00 within the Local Transportation Improvement Fund, Fund 763, Dept.-Div. 59-12, Division of Design and Construction as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591226-100000 / Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey / 06-6600 / 591226 / $59,494.00
SECTION 6. That the City Auditor is authorized to establish Auditor's certificates totaling $340,393.00 and these funds are authorized to be expended for the payment of construction inspection fees as follows:
DEPARTMENT OF PUBLIC UTILITES
Dept Div 60-09 Division of Water
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
606 / 690236-100000 (carryover) / Water Main Rehab. / 06-6687 / 606236 / $1,214.00
606 / 690236-100006 (carryover) / Hudson/Joyce WL / 06-6687 / 662366 / $542.88
Dept Div 60-07 Division of Sewerage and Drainage
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
677 / 610704-100000 / Linden Areawide SSI / 06-6687 / 677704 / $2,828.00
DEPARTMENT OF PUBLIC SERVICE
Dept Div 59-11 Division of Infrastructure Management
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
704 / 540002-100002 / Bikeway Development - Spot and Misc. Improvements / 06-6687 / 720202 / $7,000.00
704 / 540002-100055 / Bikeway Development - Citywide / 06-6687 / 720255 / $13,900.00
704 / 540002-100026 / Bikeway Development - Pavement Marking / 06-6687 / 720226 / $2,700.00
704 / 590105-100069 / Pedestrian Safety Improvements - Joyce Ave - Denune to Agler / 06-6687 / 750569 / $17,000.00
Dept Div 59-12 Division of Design and Construction
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
704 / 530210-100015 / Curb Reconstruction - Citywide Curb Rehabilitation Program / 06-6687 /742103 / $7,900.00
704 / 530087-100005 / ADA Curb Ramps - Repair / 06-6687 / 728705 / $30,000.00
704 / 530103-100015 / Arterial Rehab-Karl Road Improvement - SR 161 to Schrock / 06-6687 / 740315 / $15,000.00
704 / 530282-100101 / Resurfacing - Citywide / 06-6687 / 704101 / $5,000.00
704 / 530161-100073 / Roadway Improvements - Tech Center South / 06-6687 / 530073 / $2,500.00
704 / 440005-100017 / UIRF - ENB & High Street Left Turn / 06-6687 / 740517 / $7,000.00
704 / 530086-100005 / Intersection Improvements-Livingston Ave. / 06-6687 / 748605 / $31,135.00
704 / 530105-100002 / Brick Rehab-Pearl Street / 06-6687 / 740502 / $2,500.00
763 / 591226-100000 / Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey / 06-6687 / 591226 / $59,494.00
704 / 440104-100012 / Misc. Economic Development - Weinland Park (Columbus Coated Fabrics) Phase 3B / 06-6687 / 710412 / $60,000.00
704 / 590955-100003 / Operation Safewalks - Joyce Avenue Phase 1 / 06-6687 / 743955 / $1,679.12
Dept Div 59-13 Division of Traffic Management
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
704 / 530301-100067 / Bridge Rehabilitation - Citywide / 06-6687 / 743167 / $38,000.00
704 / 530301-161476 / Bridge Rehabilitation - Somersworth Drive Over Stream / 06-6687 / 743176 / $5,000.00
704 / 530301-163177 / Bridge Rehabilitation - Ohio Center Way over Conrail / 06-6687 / 763177 / $15,000.00
Bridge Cleaning & Sealing 2013
Dept/Division: 59-13
Fund No.: 266 - Municipal Motor Vehicle License Tax Fund
OCA Code: 591126
Object Level 01: 03
Object Level 03: 3375
Amount: $15,000.00
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.