Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 contract with Precision Concrete Cutting and to add funding to pay for the contract renewal.
The contract was bid in 2019 as a one-year contract with two one-year renewal options and was approved by Council with Ordinance 0796-2019. Ordinance 0685-2020 was approved by Council to renew the contract for one year and to add funding to pay for that year. The Department of Public Service and Precision Concrete Cutting both desire to renew the contract at the same pricing, terms and conditions for the last renewal available for the contract. This renewal will also add funding to the contract in an amount up to $150,000.00.
This contract removes sidewalk trip hazards resulting from a difference in the elevation of abutting sidewalk panels within the corporation limits of the City of Columbus. The method of repair for this contract is saw cutting the panel horizontally to eliminate vertical differences and result in a smooth uniform surface. Grinding, leveling, or other similar repair methods are not permitted for the purpose of this contract. Collection and removal of resulting debris is included as part of the repair and incidental to that work. Any resulting crack or void of ½” or greater is to be filled with an approved material.
The original contract amount: $150,315.00 (PO167142, Ord. 0796-2019)
The total of Renewal No. 1: $150,000.00 (PO221365, Ord. 0685-2020)
The total of Renewal No. 2: $150,000.00 (This Modification)
The contract amount including all renewals: $450,315.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Precision Concrete Cutting.
2. CONTRACT COMPLIANCE
The contract compliance number for Precision Concrete Cutting is CC012566 and expires 3/8/2021.
3. FISCAL IMPACT
Funding in the amount of $150,000.00 is budgeted and available within the Department of Public Service’s Street Construction Maintenance and Repair Fund, Fund 2265. Approval of this ordinance will be contingent upon City Council’s approval of the 2021 operating budget.
4. EMERGENCY DESIGNATION
Emergency action is requested so work can begin as quickly as possible to improve sidewalk safety.
Title
To authorize the Director of Public Service to renew the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 contract with Precision Concrete Cutting; to authorize the expenditure of up to $150,000.00 within the Street Construction Maintenance and Repair Fund to pay for the renewal; and to declare an emergency. ($150,000.00)
Body
WHEREAS, contract PO167142 with Precision Concrete Cutting for the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 project, in the amount of $150,315.00, was authorized by Ordinance 0796-2019 for one year with two one-year renewals; and
WHEREAS, contract PO221365 with Precision Concrete Cutting for the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 project, in the amount of $150,000.00, was authorized by Ordinance 0865-2020 for year two of the contract, leaving a one-year renewal available; and
WHEREAS, the Department of Public Service and Precision Concrete Cutting both desire to renew the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 contract at the same pricing, terms and conditions; and
WHEREAS, it is necessary to provide for contract payment for the renewal; and
WHEREAS, funding in the amount of $150,000.00 is budgeted for the contract renewal in the Street Construction Maintenance and Repair Fund; and
WHEREAS, it is necessary to pay for services performed as part of this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract renewal as quickly as possible to improve sidewalk safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to renew contract PO167142 with Precision Concrete Cutting, Inc., 640B Lakeview Plaza Blvd, Worthington, Ohio, 43085, for the performance of the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 project in an amount of up to $150,000.00, or so much thereof as may be needed.
SECTION 2. That approval of this ordinance is contingent upon City Council’s approval of the 2021 operating budget.
SECTION 3. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.