Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Carrier Commercial Service for the purchase of software for the HVAC control system at the East Side Health Center, 1180 East Main Street. Before July 2007, the East Side Health Center was under the purview of another management group. Carrier had a contract with the management group to maintain the HVAC control system. Subsequently, the management groups' agreement ended and the building became the responsibility of the Facilities Management Division.
The Facilities Management Division has attempted to maintain the HVAC control system manually, which has led to ongoing problems with the climate control and comfort to the occupants and clients of the building. This ordinance authorizes the purchase of software that will consist of Carrier's iVu device. Carrier's iVu device is a web-based building automation control system that provides access to view, monitor, and adjust controls from remote locations. The system will consist of Carrier's iVu device that will allow communications with the building control system via a laptop computer, mapping of all points into Carrier's iVu device, and training of the system with Facilities Management Division personnel.
This ordinance also waives the competitive bidding process of the Columbus City Codes. The City of Columbus utilizes Carrier software in several of its facilities; the software is proprietary in nature. Carrier is the sole manufacturer and distributor of the Carrier HVAC control system. Due to Carrier's proprietary interest, using another company would lead to additional time and costs. Another company would be required to subcontract for work with Carrier.
Emergency action is requested so that the needed HVAC software upgrades can be completed as quickly as possible, thereby ensuring proper heating and cooling within the building.
Fiscal Impact: The amount of this contract is $5,106.00. Funding is available in the Neighborhood Health Center Capital Reserve Fund.
Carrier Commercial Service Contract Compliance Number 06-0991716; expiration date March 6, 2011.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Carrier Commercial Service for the purchase of software for the HVAC control system at the East Side Health Center; to authorize the expenditure of $5,106.00 from the Neighborhood Health Center Capital Reserve Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($5,106.00)
Body
WHEREAS, the East Side Health Center, 1180 East Main Street, has a need to purchase software for the HVAC control system; and
WHEREAS, the software will allow Facilities Management Division personnel to communicate with the building control system electronically; and
WHEREAS, it is in the best interests of the Finance and Management Department, Facilities Management Division, to waive the competitive bidding requirements of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the
Finance and Management Department in that it is necessary for the Finance and Management Director to enter into a contract with Carrier Commercial Service for the purchase of software for the HVAC control system at the East Side Health Center, 1180 East Main Street, so that the needed HVAC software upgrades can be completed as quickly as possible, thereby ensuring proper heating and cooling within the building, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Carrier Commercial Service for the purchase of software for the HVAC control system at the East Side Health Center, 1180 East Main Street.
SECTION 2. That the expenditure of $5,106.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept: 45-50
Fund: 784
OCA: 784001
Project: 784001
Obj Level 1- 06: $5,106.00
Obj Level 3 code| 6620: $5,106.00
SECTION 3. That in accordance with the Columbus City Codes, City Council has determined it is in the best interest of the City of Columbus that the bidding requirements be and hereby are waived for the action authorized in SECTION 1.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.