City of Columbus - File #: 1877-2006

• File #: 1877-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/17/2006
• In control: Safety Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize and direct the Finance and Management Director to establish a purchase order with Software House International on behalf of the Franklin County Municipal Court Clerk for Microsoft Office 2005 software; to authorize the expenditure of $29,712.00 or so much as may be needed from the Clerk's computerization fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($29,712.00)

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/25/2006	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
10/24/2006	1	MuniCrtClerk Drafter	Sent for Approval
10/24/2006	1	CITY ATTORNEY	Reviewed and Approved
10/23/2006	1	CITY AUDITOR	Reviewed and Approved
10/23/2006	1	Auditor Reviewer	Reviewed and Approved
10/20/2006	1	MuniCrtClerk Drafter	Sent for Approval
10/20/2006	1	MuniCrtClerk Drafter	Sent for Approval
10/20/2006	1	ODI DIRECTOR	Reviewed and Approved
10/19/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/19/2006	1	MuniCrtClerk Drafter	Sent for Approval
10/19/2006	1	EBOCO Reviewer	Sent for Approval
10/19/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/18/2006	1	Finance Reviewer	Reviewed and Approved
10/18/2006	1	Finance Reviewer	Reviewed and Approved
10/17/2006	1	MuniCrtClerk Drafter	Sent for Approval
10/17/2006	1	MuniCrtClerk Drafter	Sent for Approval
10/17/2006	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved

Explanation

Background: This ordinance authorizes and directs the Finance and Management Director to establish a purchase order with Software House International on behalf of the Franklin County Municipal Court Clerk for Microsoft SQL server 2005 standard edition licenses.  This software is being acquired through a bid state term contract (0A02011 - Expiration 1/30/2007) that is available for the city's use.  As a result, it is requested that the provisions of competitive bidding be waived.

The Franklin County Municipal Court Clerk's office employs Altiris software to manage the 400 + workstations in the network.  The software requires the use of Microsoft SQL server 2005 standard edition licenses for program updates, operating system upgrades and real-time inventory of resources without user intervention.  

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance:  Software House International  CC# 223009648 - Expiration 11/09/2007   

Fiscal Impact:  Funding for this purchase is available within the Franklin County Municipal Court Clerk's 2006 computer fund budget.  

Emergency action is requested to allow the financial transaction to be posted in the city's accounting system as soon as possible.  Up to date financial posting promotes accurate accounting and financial management.

Title

To authorize and direct the Finance and Management Director to establish a purchase order with Software House International on behalf of the Franklin County Municipal Court Clerk for Microsoft Office 2005 software; to authorize the expenditure of $29,712.00 or so much as may be needed from the Clerk's computerization fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($29,712.00)

Body

WHEREAS, the Franklin County Municipal Court Clerk has a need to purchase Microsoft SQL 2005 standard edition licenses for program updates, operating system upgrades and real-time inventory of resources without user intervention; and   

WHEREAS, a bid state term contract (0A02011) is available for the city's use with Software House International for the purchase of Microsoft  SQL server 2005 software; and

WHEREAS, funding is available for this purchase within the Franklin County Municipal Court Clerk's 2006 computerization fund; and

WHEREAS, it is in the best interest of the city to waive competitive bidding and procure the needed licenses from Software House International; and

WHEREAS, an emergency exists in the daily operation of the Franklin County Municipal Court Clerk's office in that it is immediately necessary for the Director of the Department of Finance and Management to establish a purchase order with Software House International, to authorize the expenditure for the purchase Microsoft SQL server 2005 software, thereby preserving the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director be and hereby is authorized to establish a purchase order with Software House International on behalf of the Franklin County Municipal Court Clerk for the purchase of Microsoft SQL server 2005 standard edition licenses through the bid state term contract 0A02011.

SECTION 2.  That the expenditure of $29,712.00, or so much as may be needed, be and hereby is authorized within the Franklin County Municipal Court Clerk, department number 2601, computerization fund, fund number 227, subfund number 002, oca 260208, object level 1 - 02, object level 2 - 2224, to pay the cost thereof.

SECTION 3.  That in accordance with 329.27 of the Columbus City Code, this Council finds the best interest of the city is served by waiving, and does hereby waive Section 329.06 of the Columbus City Code.

SECTION 4.  That for the reasons state in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.

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