Explanation
BACKGROUND: The Director of Public Utilities received bids for Heat Welding, Asphalt Repairs, and Concrete Repairs on March 23, 2005. These services are needed to repair damaged items such as pavements, curbs, and sidewalks, when the Divisions of Water, Electricity, and Sewerage and Drainage make line repairs. Decker Construction Company was the only bidder for Heat Welding and Asphalt Repairs, and was the lowest responsive, responsible, and best bidder for Concrete Repairs. The bids are listed below.
Heat Welding
Decker Construction, Columbus, Ohio $272,500.00
Asphalt Repairs
Decker Construction, Columbus, Ohio $559,750.00
Concrete Repairs
Decker Construction, Columbus, Ohio $71,315.00
Gaddis & Sons, Gahanna, Ohio $167,725.00
G. Marchi & Sons, Columbus, Ohio $188,250.00
We are recommending award of these contracts go to Decker Construction Company, as the lowest responsive, responsible, and best bidder, for a grand total of $800,000.00. Each Division will encumber one-year contracts with the option of two one-year extensions. The Contract Compliance Number for Decker Construction Company is 31-0983557. They do not have MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, as current contracts will expire at the end of April. We would like to have the current contracts in place as close to the expiration date as possible.
FISCAL IMPACT: The Divisions of Water, Electricity and Sewerage and Drainage allocated $560,000.00, $40,000.00, and $200,000.00, respectively, for these services in the 2005 Budget.
2004 expenditures for Water, Electricity and Sewerage and Drainage are $516,676.94, $20,000.00, and $200,000.00, respectively.
2003 expenditures for Water, Electricity, and Sewerage and Drainage are $549,709.92, $20,000.00, and $200,000.00, respectively.
Title
To authorize the Director of Public Utilities to enter into contracts, with Decker Construction Company, for Heat Welding, Asphalt Repairs, and Concrete Repairs, for the Divisions of Water, Electricity, and Sewerage and Drainage, to authorize the expenditure of $560,000.00 from Water Systems Operating Fund, $40,000.00 from Electricity Operating Fund, and $200,000.00 from Sewer Systems Operating Fund, and to declare an emergency. ($800,000.00)
Body
WHEREAS, Director of Public Utilities received bids for Heat Welding, Asphalt Repairs, and Concrete Repairs on March 23, 2005, and
WHEREAS, Decker Construction Company was the only bidder for Heat Welding and Asphalt Repairs, and was the lowest responsive, responsible, and best bidder for Concrete Repairs, and
WHEREAS, an emergency exists in the usual daily operation of the Divisions of Water, Electricity, and Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into contracts with Decker Construction Company, for Heat Welding, Asphalt Repairs, and Concrete Repairs, in an emergency manner, as current contracts will expire at the end of April, and we would like to have the current contracts in place as close to the expiration date as possible, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into contracts with Decker Construction Company, as the lowest responsive, responsible, and best bidder, for Heat Welding, Asphalt Repairs, and Concrete Repairs, for the Divisions of Water, Electricity, and Sewerage and Drainage, Department of Public Utilities.
Section 2. That the expenditure of $800,000.00 or as much thereof as may be needed, is hereby authorized from Object Level One 03, Object Level Three 3375, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
Fund Name Fund No. Dept. No. OCA Code Amount
Water Works Operating 600 60-09 602722 $ 10,000.00
602730 $ 550,000.00
$ 560,000.00
Electricity Operating 550 60-07 606723 $ 40,000.00
Sewer Systems Operating 650 60-05 605089 $ 200,000.00
$ 800,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.