Explanation
1. BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a professional services agreement, on behalf of the Office of Construction Management, with Go Sustainable Energy, LLC, for the 2022 Technical Services project, in an amount up to $20,000.00.
The Department of Finance and Management entered into a professional services agreement with Go Sustainable Energy, under Contract Number PO329060, for the 2022 Technical Services project. Go Sustainable Energy provides technical support to the City’s Energy Manager such as technical review, contractual review, and implementation of energy-efficiency, energy storage, and renewable energy projects. Work includes small-scale renovation projects and emergency projects for City facilities that may include electrical, plumbing, concrete/asphalt replacement, roof renovations, HVAC replacement, fire suppression systems, and window and door installation.
The original contract was to be funded on an annual basis, however, the appropriate language was omitted from the contract, thereby requiring a modification to fund the 2023-2024 fiscal year and extend the expiration to May 10, 2024.
The consultant provided a fee proposal and was deemed acceptable by the Energy Manager.
|
Original Purchase Order (PO329060) |
$10,000.00 |
|
Modification No. 1 (current) |
$20,000.00 |
|
Total (Original & Mod. 1) |
$30,000.00 |
2. FUTURE MODIFICATIONS: Future modifications will be requested to provide funding for fiscal periods 2024-2025 and 2025-2026.
3. CONTRACT COMPLIANCE INFO: 20-5410716, DAX No. 1432, expires 7/6/24, MAJ
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Go Sustainable Energy.
4. SUBCONTRACTOR PARTICIPATION: Go Sustainable does not anticipate requiring subcontractor services.
5. FISCAL IMPACT: An appropriation of funds within the General Permanent Improvements Fund - Fund No. 7748 will be necessary as well as an amendment to the 2022 Capital Improvements Budget.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Office of Construction Management, to modify and extend a professional services agreement with Go Sustainable Energy, for the 2022 Technical Services project; to authorize an appropriation and expenditure up to $20,000.00 within the General Permanent Improvements Fund; and to authorize an amendment to the 2022 Capital Improvements Budget. ($20,000.00)
Body
WHEREAS, Contract No. PO329060 was executed on May 31, 2022, approved by the City Attorney on June 2, 2022, and approved by the City Auditor on June 3, 2022, for the 2022 Technical Services Project, for the Department of Finance and Management, Office of Construction Management; and
WHEREAS, a modification to the contract is needed to fund services for the 2023-2024 fiscal year and to extend the expiration date to May 10, 2024; and
WHEREAS, future modifications will be requested to provide funding for fiscal periods 2024-2025 and 2025-2026; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to modify and increase the professional engineering services agreement with Go Sustainable Energy for the 2022 Technical Services Project; and
WHEREAS, it is necessary to authorize an appropriation and expenditure of funds within the General Permanent Improvements Fund, for the Division of Finance and Management; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to modify and extend the professional services agreement with Go Sustainable Energy Building Company, for the 2022 Technical Services Project, for the preservation of the public health, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend the expiration date to May 10, 2024 of the professional services agreement, on behalf of the Office of Construction Management, with Go Sustainable Energy Building Company, for the 2022 Technical Services Project, in an amount up to $20,000.00.
SECTION 2. That this modification is in compliance with Chapter 329 of the Columbus City Codes.
SECTION 3. That the 2022 Capital Improvements Budget is hereby amended in Fund 7748 - General Permanent Improvements Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That an appropriation and expenditure of $20,000.00, or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.