Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $7,762,416.00 for the River South Roadways - Phase 1 project and to pay construction inspection costs up to $931,489.91. The limits of this project include Front Street between Broad and Rich Streets and Ludlow and Wall Streets between Town and Rich Streets and Rich Street between Ludlow and Wall Streets.
The scope of this project is as follows:
o new water main, new storm, sewer rehabilitation, electric, new signal interconnect,
o two-way traffic conversion on Front Street including resurfacing, striping, and signs,
o Front Street brick center turn lane between Rich and Town Streets,
o all brick Wall Street using 5,455 Sq. Ft. of recycled brick pavers from the Main Street bridge,
o decorative street lights,
o combination street/signal poles at intersections,
o granite curbs, (38) updated wheelchair ramps,
o 0.4 mile of 8' to 10' brick/concrete sidewalks with (31) "green" bio-retention planter cells,
o added amenities including landscaping, planters, (8) metal benches, (5) trash cans, (9) bike racks, etc.
The Lifestyle Communities Development of apartments and condominiums will be a major pedestrian generator within this area. In an effort to accommodate these new residents, the amenities listed above are included as part of this project.
The estimated Notice to Proceed date is 7/28/2008. This contract work is to be completed by July 31, 2009. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Two bids were received (2 majority, 0 minority) on June 5, 2008 and tabulated on June 6, 2008 as follows:
George J. Igel & Co., Inc. $7,762,416.00
Complete General Construction Company $7,782,182.03
Award is to be made to George J. Igel & Co., Inc. c.c. #31-4214570 (expiring 6/28/09), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow immediate expenditure of the necessary funds so that construction may begin on July 28, 2008 in coordination with the Lifestyle Communities Development schedule.
Fiscal Impact: Funding for this project in the amount of $2,455,384.21 for the Transportation Division is available within the Streets and Highways G.O. Bonds Fund for this work. Funds in the amount of $1,524,144.53 are available in the Waterworks Enlargement Voted Bonds Fund; however, a transfer of funds and an amendment to the 2008 Capital Improvements Budget will be necessary. The amount of $496,601.83 is available in the Voted Street Lighting and Electricity Distribution Improvement Fund. The amount of $1,382,166.34 is available in the Sanitary Sewer Revenue Bonds Fund; however, a transfer of $220,016.53 within the Sanitary Sewer Revenue Bonds fund and an amendment to the 2008 Capital Improvements Budget will be necessary. The amount of $2,835,609.00 is available from the RiverSouth Lifestyle Fund No. 789.
Title
To authorize the Director of Public Service to enter into contract with the George J. Igel & Company for the construction of the RiverSouth Roadways - Phase 1 Project; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund, within the Water Works Enlargement Voted Bonds Fund, and within the Sanitary Sewer Revenue Bonds Fund; to appropriate funds within the RiverSouth-Lifestyle Fund; to authorize the expenditures of $2,455,384.21 from the Streets and Highways G.O. Bonds Fund, $1,524,144.53 from the Waterworks Enlargement Voted Bonds Fund, $496,601.83 from the Voted Street Lighting and Electricity Distribution Improvement Fund, $1,382,166.34 from the Sanitary Sewer Revenue Bonds Fund and $2,835,609.00 from the RiverSouth Lifestyle Fund; to amend the 2008 Capital Improvements Budget; and to declare an emergency. ($8,693,905.91).
Body
WHEREAS, bids were received on June 5, 2008, and tabulated on June 6, 2008, for the River South Roadways - Phase 1 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that construction may begin on July 28, 2008 in coordination with the Lifestyle Communities Development schedule; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530790-100000 / Sidewalk Program (Carryover) / $2,100,000.00 (Carryover) / ($2,100,000.00) (Carryover) / $0.00 (Carryover)
704 / 590105-100000 / Pedestrian Safety (Carryover) / $3,165,510.00 (Carryover) / ($355,385.00) (Carryover) / $2,810,125.00 (Carryover)
704 / 530161-100000 / Roadway Improvements (Carryover) / $3,353,384.00 (Carryover) / $2,455,385.00 (Carryover) / $5,808,769.00 (Carryover)
606 / 690473-100000 / Misc. Booster Station / $950,000 / ($250,000) / $700,000
606 / 690414-100000 / PAWP Sludge Disposal / $500,000 / ($234,805) / $265,195
606 / 690236-100000 / Water Main Rehab. / $16,717,501 / $484,805 / $17,202,306
665 / 650364-100000 / SWWTP Headworks, Part 2 / $19,703,506 / ($220,018) / $19,483,488
665 / 650404-270000 / NCR 2 Sew. Sep High from Lane - Arcadia / $4,300,000 / ($4,300,000) / $0.00
665 / 650404-100027 / NCR 2 Sew. Sep High from Lane - Arcadia / $0.00 / $3,477,337 / $3,477,337
665 / 650404-100000 / Sanitary System Rehabilitation / $1,000,000 / ($339,486) / $660,514
665 / 650404-100038 / Riversout Phase I / $0.00 / $1,382,167 / $1,382,167
SECTION 2. To authorize the City Auditor to transfer funds between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 530790 / Sidewalk Program / 644385 / 6600 / $2,100,000.00
704 / 590105 / Pedestrian Safety / 644385 / 6600 / $355,384.21
Total Transfer to: $2,455,384.21
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530161 / Roadway Improvements / 644385 / 6600 / $2,455,384.21
SECTION 3. To authorize the City Auditor to transfer funds between projects within Fund 606, the Water Works Enlargement Voted Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
606 / 690473 / Misc. Booster Station / 690473 / 6629 / $250,000.00
606 / 690414 / PAWP Sludge Disposal / 690414 / 6629 / $234,804.73
Total Transfer to: $484,804.73
To:
Fund/Project / Project Name /OCA/ OL3/Amount
606 / 690236 / Water Main Rehab. / 642900 / 6629 / $484,804.73
SECTION 4. To authorize the City Auditor to transfer funds between projects within Fund 665, the Sanitary Sewer Revenue Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
665 / 650364 / SWWTP Headworks, Part 2 / 665364 / 6630 / $220,016.53
To:
Fund/Project / Project Name /OCA/ OL3/Amount
665 / 650404(.38) / Riversouth Phase I / 665404 / 6630 / $220,016.53
SECTION 5. That from the unappropriated balance in Fund 789, the RiverSouth-Lifestyle Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $2,835,609.00 be and hereby is appropriated to Department No. 44-01, Development, Object Level One Code 06, Object Level Three Code 6600, as follows:
Fund / Project# / Project / OCA Code/OL3/Amount
789 / 789001 / RiverSouth-Lifestyle / 789101 / 6631 / $2,835,609.00
SECTION 6. That for the purpose of paying the cost of the roadway improvements and inspection, the sum of $2,455,384.21 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, no. 704, for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, Object Level Three 6631 and project 530161.
SECTION 7. That for the purpose of paying the cost of the waterline improvements and associated inspection services, the sum of $1,524,144.53 or so much thereof as may be needed, is hereby authorized to be expended from the Waterworks Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. 60-09, OCA code 642900, Object Level 3 6629, and Project No 690236.
SECTION 8. That for the purpose of paying the cost of the power improvements and associated inspection services, the sum of $496,601.83 or so much thereof as may be needed, is hereby authorized to be expended from the Voted Street Lighting and Electricity Distribution Improvement Fund, Dept/Div. 60-07, OCA code 553790, Object Level 3 6625, and Project No. 670790.
SECTION 9. That for the purpose of paying the cost of the sanitary sewer improvements and associated inspection services, the sum of $1,382,166.34 or so much thereof as may be needed, is hereby authorized to be expended from the Sanitary Sewer Revenue Bonds Fund | Fund 665 | Div. 60-05 | Project 650404(.38) | Riversouth Phase I | OCA 665404 | O.L.3: 6630.
SECTION 10. That for the purpose of paying the cost of the developer related infrastructure improvements and associated inspection services, the sum of $2,835,609.00 or so much thereof as may be needed, is hereby authorized to be expended from the RiverSouth Lifestyle Fund No. 789, Project 789001, OCA 789101, O.L. 3 6631.
SECTION 11. That the Public Service Director be and is hereby authorized to enter into a contract with George J. Igel & Co., Inc. for the construction of the River South Roadways - Phase 1 project in the amount of $7,762,416.00, for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $931,489.91.
SECTION 12. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 13. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 14. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.