Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following current and pending Universal Term Contract Purchase Agreements listed below for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center.
The contracts will be used at the Sewer Maintenance Operations Center for materials, parts and services to monitor, maintain and repair equipment and to maintain the facility and sewer lines.
The Purchase Agreement associations listed require approval by City Council in order for the division to expend more than $100,000.00, per Columbus City Code Section 329.
Purchase orders will be created on an as needed basis up to a maximum expenditure of $4,665,000.00.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENTS:
Cues OEM Parts, Software Support and Services (Lines #10 & #20)
Envirosight Parts and Services (Lines #10 & #20)
Construction Castings (Line #10)
Rental of Construction Equipment with Operator (Line #30)
Lawn Mowing (Line #40)
Weed and Vegetation Management (Line #40)
VENDORS:
Best Equipment Co. of Ohio, LLC, vendor #007016, cc exp 6/5/26, majority
Distinctive Lawn and Landscape, LLC, vendor #023659, cc exp 7/7/25, majority
The Safety Company, LLC, vendor #002197, cc exp 9/16/24 (pending update), majority
Travco Construction Columbus, LLC, vendor #009944, cc exp 9/3/26, majority
Trugreen Limited Partnership, vendor #007293, cc exp 11/14/25, majority
WAQ, Inc., vendor #005622, cc exp 10/15/26, majority
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be considered to ensure customers have minimal disruption and equipment is readily available for the necessary sewer maintenance and rehabilitation services throughout the City of Columbus.
FISCAL IMPACT: $4,665,000.00 is budgeted and needed for this purchase. This ordinance is contingent on the passage of the 2025 Operating Budget, Ordinance 3036-2024.
$3,807,240.97 was spent in 2024
$3,699,308.46 was spent in 2023
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the purchase of materials, supplies and services for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center; and to authorize the expenditure of $4,665,000.00 from the Sewerage Operating Fund; and to declare an emergency. ($4,665,000.00)
Body
WHEREAS, the Purchasing Office has established current and pending Universal Term Contract Purchase Agreements for the purchase of materials, supplies and services; and
WHEREAS, the expenditure of $4,665,000.00 or so much thereof as is needed for the purchase of materials, supplies and services from and within the Division of Sewerage Operating Fund; and
WHEREAS, the contracts will be used at the Sewer Maintenance Operations Center for materials, parts and services to monitor, maintain and repair equipment and to maintain the facility and new and existing sewer lines; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the purchase of materials, supplies and services to ensure customers have minimal disruption and equipment is readily available for the necessary sewer maintenance and rehabilitation services throughout the City of Columbus, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate current and pending Universal Term Contract Purchase Agreements for the purchase of materials, supplies and services.
SECTION 2. That the expenditure of $4,665,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6100 (Sewer Operating-Sanitary) $250,000.00 in object class 02 Materials and Supplies and the expenditure of $4,415,000.00 in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.