Explanation
The purpose of this legislation is to enable the Director of the Department of Public Utilities to enter into a contract to acquire professional services to provide Oracle WAM Database and System Administration with Resource International, Inc.
The project scope entails administration of the Department of Public Utilities' "Work and Asset Management (WAM)" system with a full enterprise license. The goal is to leverage the Department of Public Utilities' mission critical data and systems in order to empower them to provide service to their customers that is more proactive, transparent, and data driven. The consultant will provide database administration and system administration duties, and facilitate performance tracking and reporting.
The Director of Public Utilities received RFP's on January 28, 2011 and ten (10) firms submitted proposals. Five (5) city employees served on the evaluation committee and submitted to the Director of Public Utilities the evaluation information. After review of the information presented and having evaluated the data the Director of Public Utilities recommended the award of the contract to be made to Resource International, Inc. See tabulation of results of the evaluation attached.
Services under this agreement are to be provided over a period of five years. Funds for the project shall be reviewed and approved each year of the five year contract by City Council and the Mayor, and Auditor's certification of funds. Notwithstanding any provision in this Agreement to the contrary, the maximum obligation of the City for services described in this agreement for the period commencing on December 1, 2011 through November 30, 2012 ("Phase 1") is limited to the amount of three hundred thousand dollars $300,000.00, unless all the following occur: this Agreement is modified in writing; City Council enacts an ordinance approving the new amount; the Mayor has authorized the additional amount; and the Auditor has certified the additional funds. The City is not obligated to spend the maximum obligation authorized under this Agreement. Phase 2 costs under this agreement for the period from December 1, 2012 through November 30, 2013 are estimated at two hundred and fifty thousand dollars ($250,000.00). Phase 3 costs for the period from December 1, 2013 through November 30, 2014 are estimated at two hundred thousand dollars ($200,000.00). Phase 4 costs for the period from December 1, 2014 through November 30, 2015 are estimated at one hundred and fifty thousand dollars ($150,000.00). Phase 5 costs for the period from December 1, 2015 through November 30, 2016 are estimated at one hundred thousand dollars ($100,000.00).
The City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Resource International, Inc. (31-0669793) Expires 06-03-12 FBE
FISCAL IMPACT: $300,000.00 is needed for this service.
Title
To authorize the Director of Public Utilities to enter into contract with Resource International, Inc. for Oracle WAM Database and System Administration for the Department of Public Utilities, to authorize the expenditure of $18,300.00 from the Electricity Operating Fund, $116,400.00 from the Water Operating Fund, $130,500.00 from the Sewer System Operating Fund and $34,800.00 from the Stormwater Operating Fund ($300,000.00)
Body
WHEREAS, the project scope entails administration of the Department of Public Utilities' "Work and Asset Management (WAM)" system with a full enterprise license. The goal is to leverage the Department of Public Utilities' mission critical data and systems in order to empower them to provide service to their customers that is more proactive, transparent, and data driven. The consultant will provide database administration and system administration duties, and facilitate performance tracking and reporting, and
WHEREAS, the Director of Public Utilities received Requests for Proposals bids on January 28, 2011and ten (10) firms submitted proposals for evaluation, and
WHEREAS, a committee of five (5) City employees conducted evaluations and scoring for each firm, see tabulation attached, and
WHEREAS, the committee selected the best offer that fits the needs of the Oracle WAM Database and System Administration, Resource International, Inc., and
WHEREAS, services under this agreement are to be provided over a period of five years with funds being reviewed and approved each year of the five year contract by City Council and the Mayor, and Auditor's certification of funds, and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with Resource International, Inc. for Oracle WAM Database and System Administration.
Section 2. That the expenditure of $300,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund No. 550-Electricity
OCA 600023
Object Level 1: 03
Object Level 03: 3336
Amount: $18,300.00
Fund No. 600-Water
OCA 600049
Object Level 1: 03
Object Level 03: 3336
Amount: $116,400.00
Fund No. 650-Sanitary
OCA 600056
Object Level 1: 03
Object Level 03: 3336
Amount: $130,500.00
Fund No. 675-Stormwater
OCA 600065
Object Level 1: 03
Object Level 03: 3336
Amount: $34,800.00
TOTAL: $300,000.00
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.