Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to (1) enter into contract and (2) modify and extend an existing contract with Computer Associates International, Inc. (CA, Inc.). The first contract ($27,500.00) authorizes the Director of the Department of Technology (DoT) to enter into contract for annual maintenance and support associated with the City's Help Desk and to continue the use of this critical business application. This application enables the Help Desk to have the ability to establish trouble tickets, receive alert messages which provide and classify detailed information related to system and database problems, distribute the messages to the appropriate technician and allow the technicians the ability to remotely resolve system problems experienced throughout the City. This ordinance will provide funding for the one year agreement, with a coverage period from March 1, 2010 through February 28, 2011.
The second contract is a modification ($6,465.00) for the annual renewal of licenses, maintenance and support of the Knowledge Tools associated with the City's Help Desk, to continue the use of a critical business application. This application enables the Help Desk to create and maintain a knowledge base that will allow the technicians the ability to resolve system problems experienced throughout the City of Columbus. This ordinance will provide license support and funding for year three of a three year agreement, with a coverage period from March 1, 2010 through February 28, 2011.
Computer Associates International, Inc. (CA, Inc.) is the sole proprietor and copyright holder of the necessary products and services being purchased. Computer Associates International, Inc. is the only provider of the products and services associated with the application and software. Computer Associates, Inc. is the sole proprietor for the Unicenter Service Desk and the associated products, and the only vendor who can provide the necessary services. Accordingly, Computer Associates International, Inc. (CA, Inc.) is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
FISCAL IMPACT:
The first contract with Computer Associates International, Inc. is being implemented as a one year agreement, by the Department of Technology. Originally in 2007, the contract for annual maintenance and support with Computer Associates International, Inc. was implemented as a three-year agreement, contingent upon approval of funding on an annual basis. The agreement began on March 1, 2007 and ended on February 28, 2010, with a cost of $25,000.00 per year. This fiscal year, the services associated with this agreement will cost $27,500.00. The agreement begins on March 1, 2010 and will end February 28, 2011, with a cost of $27,500.00. The aggregate contract total is $102,500.00.
The second contract with Computer Associates International, Inc. (CA, Inc.) for the Knowledge Tools Software associated with the City's Help Desk business application, was implemented in 2008 as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement began on March 1, 2008 and will end February 28, 2011, with an initial cost, for the first year, of $29,826.00 and $6,465.00 for each subsequent year. This fiscal year, the services associated with year three of this three year agreement will cost $6,465.00. The aggregate contract total for is $42,756.00.
These funds are available within the Department of Technology, Information Services Fund, for both contracts with coverage periods from March 1, 2010 through February 28, 2011.
EMERGENCY DESIGNATION:
This ordinance is submitted as an emergency measure to allow funding to be available to (1) enter into contract and (2) modify and extend an existing contract with Computer Associates International, Inc. (CA, Inc.) to maintain on-going support prior to the contract expiration date; and to continue with services that are necessary to support daily operation activities.
CONTRACT COMPLIANCE NUMBER:
Vendor: Computer Associates International, Inc. (CA, Inc.) CC #: 13-2857434 Expiration Date: 9/15/2010
Title
To authorize the Director of the Department of Technology to (1) enter into contract and (2) modify and extend an existing contract with Computer Associates International, Inc. (CA, Inc.) for maintenance and support associated with the City's Help Desk business application, for the Department of Technology; to authorize the expenditure of $33,965.00 from the Information Services Fund; in accordance with the sole source procurement provisions of the Columbus City Codes; and to declare an emergency. ($33,965.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to (1) enter into contract and (2) modify and extend an existing contract with Computer Associates International, Inc. (CA, Inc.), for the annual renewal of licenses maintenance and support associated with the City's Help Desk; to continue the use of a critical business application; and
WHEREAS, the first contract is being implemented as a one year agreement, by the Department of Technology. The agreement will begin upon approval and will end February 28, 2011, with a cost of $27,500.00; and
WHEREAS, the second contract was implemented as a three-year agreement, by the Department of Technology, contingent upon approval of funding on an annual basis. The agreement began on March 1, 2008 and will end on February 28, 2011, with an initial cost, for the first year, of $29,826.00 and $6,465.00 for each subsequent year; and
WHEREAS, these agreements are in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to one (1) enter into contract and two (2) to modify and extend an existing contract with Computer Associates International, Inc. (CA, Inc.) to continue maintenance and support services, and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to (1) enter into contract and (2) modify and extend an existing contract with Computer Associates International, Inc. (CA, Inc.) for licenses, maintenance and support services with Computer Associates International, Inc. (CA, Inc.) with associated coverage periods from March 1, 2010 through February 28, 2011, in the total amount of $33,965.00.
SECTION 2: That the expenditure of $33,965.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $33,965.00.
SECTION 3: That these agreements are being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.