Explanation
BACKGROUND: This ordinance is for the option for Fleet Management to purchase specific and unique vehicle and truck parts and services for City vehicle repairs not available from any other vendors. The term of the proposed option contract would be from the date of execution by the City up to and including October 31, 2011 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. Finley Fire, Utility Truck Equipment, Vermeer, Center City, McNeilus, Cummins Bridgeway, Propeller Sales and Service, Horton Emergency Vehicle, and Dueco are the only local makers and distributors of specific equipment parts and services and the only authorized facility to perform manufacturer or warranty repairs.
FINLEY FIRE CC#310816583 (Expires 3-8-09)
Total Estimated Annual Expenditure: $20,000.00
UTILITY TRUCK EQUIPMENT CC#310989420 (Expires 12-6-09)
Total Estimated Annual Expenditure: $25,000.00
VERMEER CC#363116243 (Expires 4-24-10)
Total Estimated Annual Expenditure: $25,000.00
DUECO CC#391482105 (Expires 01-15-11)
Total Estimated Annual Expenditure: $20,000.00
CENTER CITY INTERNATIONAL CC# 311048371 (expires 3/11/10)
Total Estimated Annual Expenditure: $138,000.00
CUMMINS BRIDGEWAY CC# 113658572 (expires 12/03/10)
Total Estimated Annual Expenditure: $48,000.00
PROPELLER SALES AND SERVICE CC# 202261654 (expires 5/06/10)
Total Estimated Annual Expenditure: $35,000.00
MCNEILUS CC# 411314526 (expires 6/12/09)
Total Estimated Annual Expenditure: $200,000.00
HORTON EMERGENCY VEHICLES CC# 352018529 (expires 3/07/10)
Total Estimated Annual Expenditure: $30,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
EMERGENCY ACTION is requested to ensure an uninterrupted supply of parts, supplies, and services to maintain the City's fleet.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. Fleet Management will be required to obtain approval to expend from its own appropriations for its estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into contract for the option to purchase equipment and services with Finley Fire, Utility Truck Equipment, Vermeer, Center City, McNeilus, Cummins Bridgeway, Propeller Sales and Service, Horton Emergency Vehicles, and Dueco in accordance with the sole source provisions of the Columbus City Codes, to authorize the expenditure of ten dollars from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($10.00)
Body
WHEREAS, the Fleet Management Division has a need to procure automotive equipment parts, supplies, and services from local authorized parts vendors and repair facilities in order to repair City vehicles on short notice; and
WHEREAS, at times providers of various automotive equipment parts, supplies, and services do not submit bids because they are the sole authorized parts vendor or repair facility within the geographic area Columbus, Franklin County; and
WHEREAS, the Fleet Management Division has a need to procure automotive and truck equipment parts, supplies, and services from local authorized parts vendors and repair facilities in order to repair a variety of City vehicles on short notice, especially emergency service and refuse collection vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to enter into a contract(s) for an option to purchase vehicle parts and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following sole source contracts for an option to purchase vehicle parts and services in accordance with Section 329.07(e) of the Columbus City Codes, 1959 thru October 31, 2011, with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties:
Finley Fire: Amount: $1.00
Utility Truck Equipment: Amount: $1.00
Vermeer: Amount: $1.00
Dueco: Amount: $1.00
Center City: Amount: $1.00
Cummins Bridgeway: Amount: $1.00
Propeller Sales & Service: Amount: $1.00
Horton Emergency Vehicles: Amount: $1.00
McNeilus: Amount: $1.00
SECTION 2. That the expenditure of $10.00 is hereby authorized from Purchasing UTC Contract Account, Organization Level 1: 45-01, Fund: 05-517, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.