Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a contract with the Kokosing Construction Company in the amount of $635,416.42 for the construction of one sanitary sewer improvement project.
This legislation authorizes the Director of Public Utilities to execute a contract with Kokosing Construction Company, for the construction of the Upper Adena Brook Sanitary Improvements Project. This project will repair and rehabilitate approximately 11,155 lineal feet of 8-inch, 10-inch, and 12-inch diameter sanitary sewer using the Cured-in-Place Pipe (CIPP) process. This project includes the rehabilitation of manholes and perforated manhole cover replacement. This contract will utilize trenchless technology methods to minimize the disruption to residences in the project area and to avoid the costlier method of traditional open trench sewer removal and replacement. Also included in this project is the elimination of a storm sewer cross connection to a sanitary sewer. This work includes the installation of approximately 230 lineal feet of 12-inch storm sewer pipe, replacement of a curb inlet and catch basin, construction of two new storm manholes and the abandonment of approximately 120 lineal feet of 8-inch pipe and 12 lineal feet of 15-inch pipe.
The Director of Public Utilities publicly opened four competitive bid proposals on February 21, 2007. The result of this bid was that Kokosing Construction Company submitted a bid of $635,416.42; Insituform (MO) submitted a bid of $627,003.68; United Survey submitted a bid of $662,621.39 and Reynolds Inliner submitted a bid of $728,156.08. Applying the City's "Quality and Resource Factors" resulted in credits which caused Kokosing Construction Company to become the apparent low bidder.
2. FISCAL IMPACT: This ordinance authorizes the transfer and appropriation of funds from the Sewer System Reserve Fund to the OWDA Loan Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as the Department is able to execute a loan agreement with the Ohio Water Development Authority and reimburse the Sewer System Reserve Fund.
3. EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to designate this legislation an emergency measure, in order to allow for the immediate execution of the subject contract. There has been some holdup in the loan approval process through the Ohio Water Development Authority, which has caused this request for legislation to be delayed. The sanitary sewer relief projects are one of several projects the City is undertaking to fulfill commitments contained within the Consent Order executed between the City of Columbus and the Ohio Attorney Generals Office. In order to ensure that the City meets the scheduling constraints of this project, it is imperative that a notice-to-proceed be issued as soon as possible.
Title
To authorize the Director of Public Utilities to execute a construction contract with the Kokosing Construction Company in connection with the Upper Adena Brook Sanitary Improvements Project; to authorize the appropriation, transfer and expenditure of $635,416.42 from the Sewer System Reserve Fund to the Ohio Water Development Authority Loan Fund; for the Division of Sewerage and Drainage; and to declare an emergency. ($635,416.42)
Body
WHEREAS, four competitive bids for the construction of Upper Adena Brook Sanitary Improvements; were received on February 21, 2007, and
WHEREAS, it is immediately necessary to both appropriate funds from the Sewer System Reserve Fund and authorize the transfer of said funds into the OWDA Loan Fund; in order to temporarily fund this expenditure, until such time as the City is able to execute a loan agreement for the above stated purpose and reimburse the Sewer System Reserve Fund;
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to authorize the Director of Public Utilities to execute a contract for the construction of the Upper Adena Brook Sanitary Improvement project; to appropriate and authorize the expenditure of the proceeds from the aforementioned loan; to insure the continuing operation of this vital sanitary sewer infrastructure; thereby preserving the public health, peace and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewer System Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated from any other purpose for the Upper Adena Brook Sanitary Improvement project, the sum of $635,416.42 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05 | Object Level One 10 | Object Level Three 5502 | OCA Code 901553.
Section 2. That the City Auditor is hereby authorized to transfer $635,416.42 to the OWDA Loan Fund No. 666, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $635,416.42 is hereby appropriated for the Upper Adena Brook Sanitary Improvement project within the OWDA Loan Fund No. 666| Division 60-05| as follows:
Project 650673| OCA Code 666673| Object Level 3 No. 6630| $635,416.42
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewer System Reserve Fund the amount transferred under Section 2., above, and said funds are hereby deemed appropriated for such purposes.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 2., above.
Section 6. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for the construction of the subject project with the lowest, and best bidder, the Kokosing Construction Company, Inc., 886 McKinley Avenue, Columbus, Ohio 43222, in the amount of $635,416.42, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage.
Section 7. That the expenditure of $635,416.42, or as much thereof as may be needed, is hereby authorized from the OWDA Loan Fund No. 666 | Division 60-05 | as follows:
Project 650673 | Upper Adena Brook Sanitary Improvement project | OCA Code 666673 | Object Level 3 No. 6630 | $635,416.42
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.